Office Administrator

Office Administrator Element Worx, INC Kalispell, MT Job Details Full-time $23 - $26 an hour Benefits Health insurance Paid time off Opportunities for advancement Qualifications Accounts receivable Teamwork QuickBooks Construction administrative experience Office management Full Job Description Element Worx is looking for a highly organized and motivated Office Administrator to support our operations, finance, and project teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys improving systems, and wants to play a key role in helping a growing construction company scale. About Us Element Worx Inc. is a tight-knit general contracting company based in Kalispell, Montana. Founded in 2021, our team of five delivers high-quality residential and commercial construction projects across the Flathead Valley. Each year, we take on a select handful of custom homes and a mix of commercial projects—from ground-up builds to tenant improvements—allowing us to stay hands-on and deliver exceptional craftsmanship on every job and develop close relationships with our clients. Whether it's custom homes, remodels, or commercial build-outs, we approach every project with integrity and a commitment to exceeding expectations. Join our growing crew and build something great in the Flathead! What You'll Do Accounting & Payroll Process payroll accurately and on time Manage Accounts Payable and Accounts Receivable Enter and reconcile financial data in QuickBooks Prepare basic financial reports and assist with job costing Construction Project Support Serve as the administrative lead for Buildertrend Enter change orders, purchase orders, schedules, and project updates Maintain permits, contracts, insurance certificates, and subcontractor paperwork Support project managers with administrative project needs Office Administration Maintain well-organized digital and physical file systems Manage office supplies, subscriptions, equipment, and vendor accounts Create and improve standard operating procedures (SOPs) Assist with scheduling, internal communication, and new hire onboarding Leadership Support Prepare documents, manage data entry, and track outstanding items Create simple dashboards, spreadsheets, and reports for leadership visibility What We're Looking For 2+ years of administrative or accounting experience (construction experience preferred) Experience with QuickBooks and Buildertrend (or similar construction software) Understanding of AP/AR and payroll processes Highly organized, detail-oriented, and proactive Strong communication skills and ability to handle multiple priorities Tech-savvy and comfortable improving processes and systems Why You'll Love Working With Us Join a small, supportive team where your work truly matters Help shape operations as our company grows Opportunity to learn the construction industry and expand your responsibilities Collaborative environment with room for advancement Benefits $23.00 - $26.00 /

Hour Health Insurance Options PTO Pay:

$23.00 - $26.00 per hour

Benefits:

Health insurance Paid time off

Work Location:

In person