An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
The Part Time Office Administrator is responsible for creatively and efficiently managing the office procedures, light inventory/warehouse and provide excellent customer service for internal and external customers.
Responsibilities:
Maintain and protect assigned Company assets. Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction. Work in compliance with the Company's policies and procedures including safety manual with safety of self and others in mind at all times. Accurate and timely documentation including, but not limited to, timecards Available to work outside of, or in addition to normal businesses hours. Work proactively and in a positive manner with co-workers. Communicate effectively and timely to resolve Company, Client, or Colleague inquiries and/or requests. General administrative support of the office as needed, including office supplies, petty cash management, filing and data entry Facility upkeep and maintenance as needed Review project folders and provide sales admin support as needed including, but not limited to, change orders (adds/changes), invoicing support, bid support and deliver/ship. Accurate documentation and data storage of all aspects of the project, including but not limited to POs, change orders and Notice of Completions (NOC) Reconcile jobs and process returns prior to close out. Create new Sales Orders for Direct Ship customers Light warehouse and inventory, including: Shipping & Receiving functions Scanning packing lists to Supply Chain Services daily Staging & tracking of installation and service materials Tracking and maintenance of inventory materials including quarterly inventory counts Handle travel arrangements for overnight work as needed Coordinate company apparel orders and safety equipment as needed Maintaining conference rooms, training room, kitchen and break areas, as well as collaborative or other meeting areas. Other duties as assigned
Required Qualifications :
High School diploma or equivalent Proficiency with Microsoft Office, including Excel, Word and Outlook, and computerized business systems as demonstrated by a minimum of 2 years of experience 1 year of experience with general administrative duties in an office environment 1 year of customer service experience Valid Driver's license with acceptable driving record
Preferred Qualifications:
Some understanding of commercial construction's work environments.
Physical Demands :
In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job. Must be able to effectively communicate in English, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers Manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment Sitting, standing, walking in office environments and construction sites The employee must occasionally lift and/or move up to 50 pounds and may be required to work at heights over 1.8m (6 feet)
Working Conditions:
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.
Additional Information:
Working Hours :
This position generally works Monday- Thursday 9am-2pm (flexible)
