Job Overview We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly, efficiently, and professionally. Your energetic approach and exceptional organizational skills will help foster a welcoming environment for clients, visitors, and staff alike. This position offers an exciting opportunity to utilize your administrative expertise, technical proficiency, and customer service talents to support our team's success. If you thrive in a fast-paced setting and are passionate about maintaining seamless office operations, we want to hear from you! Duties Handle comprehensive office management tasks such as filing, data entry, calendar management, and maintaining office supplies Utilize productivity software including Microsoft Office (Word, Excel), Google Workspace, and spreadsheets to prepare documents, reports, and correspondence Oversee bookkeeping activities using QuickBooks or similar accounting software to support financial recordkeeping and invoicing Support client communication through professional written correspondence and timely follow-up via phone or email Coordinate appointments, schedule meetings, and manage calendars for staff or medical/dental professionals as needed Assist with clerical tasks such as proofreading documents, organizing files, and ensuring accurate data entry across various platforms Qualifications Proven experience in office administration or related roles such as receptionist or personal assistant with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, spreadsheets, and data entry tools Familiarity with QuickBooks or other bookkeeping software is highly desirable Excellent computer literacy including typing speed and technical proficiency in productivity software Strong customer service skills with the ability to communicate effectively via phone and in person Bilingual abilities are a plus to support diverse client interactions Experience with multi-line phone systems and front desk operations preferred Ability to manage time efficiently while handling multiple priorities in a fast-paced environment Join us in creating a vibrant office atmosphere where efficiency meets excellence! This paid position offers an engaging environment where your organizational talents will shine while supporting our team's mission to deliver outstanding service. We value proactive professionals who are eager to contribute their skills toward our collective success.

Pay:

$25.39 - $30.58 per hour

Benefits:

401(k) Employee discount Flexible schedule Paid time off Professional development assistance Retirement plan

Work Location:

In person