Office Administrator at Mission Staffing Office Administrator at Mission Staffing in Hoboken, New Jersey Posted in about 12 hours ago.

Type:

full-time Our client, a leading financial services firm based in New York, NY, is seeking a polished and professional Receptionist to provide coverage for an upcoming leave. The position will start November 1 to allow for overlap and cross-training with the current receptionist before their leave begins. This is a highly visible, front-facing role within a professional financial services environment. The office regularly hosts senior executives, politicians, and other high-profile visitors, so the team is looking for someone who is polished, professional, and comfortable interacting with senior-level guests.

Responsibilities:

Manage the front desk and serve as the first point of contact for employees, clients, and visitors Greet and assist senior executives, high-profile guests, and other visitors in a professional manner Manage incoming phone calls and route inquiries appropriately Coordinate calendars, meetings, and conference room scheduling Prepare conference rooms and assist with meeting logistics Maintain a professional and organized reception area Provide general administrative and office support as needed Partner with internal teams to ensure visitors and meetings are handled seamlessly

Requirements:

Bachelor's degree required Ideally 2-10 years of experience in reception, administrative support, or a similar corporate-facing position Prior experience within financial services or a related professional environment, including banking, private equity, fintech, insurance, investment management, or similar industries Highly polished and professional demeanor with strong interpersonal and communication skills Comfortable interacting with senior executives and high-profile visitors Strong phone management, calendar management, and conference room coordination experience