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Now viewing: Executive Assistant Office Manager
GK
Green Key Resources
Executive Assistant Office Manager
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Job Description
Executive Assistant Office Manager at Green Key Resources Executive Assistant Office Manager at Green Key Resources in Hoboken, New Jersey Posted in about 22 hours ago.
Type:
full-time Financial services firm in Manhattan seeks an Executive Assistant/Office Manager to join their team. Seeking a candidate with 10+ years of EA/OM experience within a law firm or financial services firm. Bachelor's degree is required. Onsite Monday
•Friday Salary range: 100k
•130k base plus bonus
Hours:
9am
•5pm
Responsibilities:
Serve as the Executive Assistant and Office Manager, supporting executives in a dynamic professional environment. Manage executive calendars, scheduling meetings, calls, and logistics efficiently. Coordinate domestic and international travel arrangements for the executive team. Draft and manage correspondence, ensuring professional communication standards. Assist with legal document execution, notarizations, and closing checklists. Maintain organized shared drives and document management systems for easy retrieval. Greet visitors, manage conference room setups, and coordinate building access. Plan and execute company retreats, events, and administrative projects. Monitor office supplies, mailing, and shipping to ensure smooth operations.
Requirements:
Bachelor's degree required. 10+ years of executive assistant experience, ideally in the legal or financial services sector. Proficiency in MS Office programs, including Excel, Word, Outlook, and PowerPoint. Strong organizational and communication skills, both oral and written. Experience with legal document coordination, signature pages, and notarizations. NY Notary Public certification or willingness to obtain promptly preferred. Ability to work in a fast-paced environment while maintaining attention to detail.