Office Administrator North Jersey Architectural Firm Totowa, NJ Job Details Part-time $20 an hour 3 hours ago Qualifications Office activity coordination Computer literacy Executive administrative support Organizational skills Multi-line phone systems Clerical experience Full Job Description Job Overview We are seeking an energetic and highly organized Office Administrator to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring that everything runs smoothly and efficiently. Your proactive approach and excellent communication skills will help foster a positive work environment, support team productivity, and enhance client satisfaction. This paid position offers a fantastic opportunity to develop your administrative expertise while contributing to a thriving organization committed to excellence. Responsibilities Manage daily office operations, including overseeing supplies, equipment, and maintenance requests to ensure a well-functioning workspace Handle multi-line phone systems with professionalism, providing exceptional customer service and accurate information to callers Maintain organized records through data entry, spreadsheets, and word processing using productivity software such as Microsoft Office and QuickBooks Greet visitors at the front desk with friendly phone etiquette and provide assistance or direct them appropriately Coordinate appointments, meetings, and calendar schedules for staff members to optimize time management Support administrative tasks such as filing, document preparation, and correspondence to streamline office workflows Assist with client communication and follow-up to foster strong relationships and ensure customer support excellence Qualifications Proven office management or administrative experience in a fast-paced environment Strong computer literacy with proficiency in Microsoft Office (Word, Excel) and familiarity with productivity software like QuickBooks Excellent organizational skills with keen attention to detail and ability to multitask effectively Effective communication skills, including phone etiquette and bilingual abilities (preferred) for diverse client interactions Experience with data entry, clerical tasks, and front desk responsibilities demonstrating reliability and efficiency Demonstrated ability to prioritize tasks, manage time effectively, and maintain professionalism under pressure Personal assistant experience or familiarity with office support roles is a plus Experience in Adobe Acrobat, Microsoft Project, Auto

CAD, RFQ/RFP

preferred Join us as an Office Administrator and become an essential part of our vibrant team! Your enthusiasm, technical proficiency, and dedication will help us achieve operational excellence while providing outstanding service to clients and colleagues alike.

Pay:

$20.00 per hour

Work Location:

In person