Human Resource Office Administrator Executive Alliance - 4.8 New York, NY Job Details $50,000 - $65,000 a year 11 hours ago Benefits 401(k) Qualifications Office supply management Correspondence management Confidential information handling Microsoft Excel Office activity coordination Maintaining an organized workspace Microsoft Outlook Accounts receivable management Phone communication Business support experience for legal executives Greeting customers Direct client contact Client file management Executive administrative support Mail distribution Legal document sorting and filing Legal client correspondence writing Phone call screening Client invoicing Customer payment reminders Financial record maintenance Client services Mail management Errand assistance Law office experience HR support Mail processing Managing executive calendars Legal billing Court hearing scheduling Full Job Description Busy Manhattan Law Firm is seeking an Human Resource Office administrator/ Personal assistant. Room to grow. Key Responsibilities Answer and direct incoming phone calls in a professional and courteous manner Greet clients and visitors and serve as the first point of contact for the firm Schedule appointments, court dates, meetings, and manage attorney calendars Prepare, send, and track invoices; follow up on outstanding balances and handle collections Draft, format, and send letters, correspondence, and other legal documents as directed Maintain and organize client files (physical and electronic) Process incoming and outgoing mail and emails Assist with basic bookkeeping and administrative reporting Coordinate office supplies and maintain overall office organization Provide general administrative support to attorneys and staff as needed Run Errands ( gift shopping, pick up dry cleaning Etc) Previous experience in an administrative or office management role (law firm experience preferred but not required) Strong organizational and time-management skills Excellent written and verbal communication skills Comfortable handling billing, invoicing, and collections professionally Proficiency with Microsoft Office (Word, Outlook, Excel); familiarity with legal billing software is a plus Professional demeanor with strong client service skills Ability to work independently and manage confidential information

Compensation:

55-65K base salary plus benefits, PTO, 401K, etc. #IND2 #LI-DT1