Supervisor, Office Services

Supervisor, Office Services Syracuse, NY Job Details Full-time $26

• $30 an hour 6 days ago Benefits Health savings account AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Vision insurance 403(b) Life insurance Pet insurance Qualifications Employee onboarding Logistics management Phone communication Inventory management Event coordination Faculty collaboration Program development Catering Staff scheduling Executive administrative support Mid-level Performance management Databases Financial operations management Bachelor's degree Customer support ticket management Implementing HR recruitment processes Recruiting Organizational skills Personnel management in education Newsletters (communication methods) Budget management in education Office management Managing executive calendars Phone call management Practicing budget management in an educational setting Onboarding process management Travel scheduling Procurement management Communication skills Staffing management Payroll processing Overseeing training Workday Time management Staff development

Full Job Description About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society. Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

POSITION SUMMARY

The Office Services Supervisor is responsible for a variety of functions within the office of the Dean of the Carroll College of Arts and Sciences. Performs duties with wide latitude for exercising discretion, judgment, initiative and independent action.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS

Job duties specific to this position: Administrative Operations & Executive Support Provide comprehensive administrative support to the Dean of the Carroll College of Arts and Sciences, including complex calendar management and travel coordination Execute personnel and financial actions within Workday; manage and monitor delegated Dean's Office email accounts Serve as the primary point of contact for the Dean's office, managing high-volume phone inquiries and directing communications appropriately Process work orders, IT service tickets, and security/key requests; coordinate faculty office logistics Oversee the inventory and procurement of office supplies and promotional materials ("swag") Solicit and manage the collection of faculty and student news for inclusion in the periodic Carroll College electronic newsletter Personnel Management & Supervision Lead the recruitment, onboarding, training, and performance management for all Arts and Sciences Staff Assistants Directly supervise Dean's office work-study students, including hiring, training, and scheduling Oversee the production and distribution of adjunct contracts Academic Affairs & Faculty Support Provide dedicated administrative support to the World Languages, Literatures and Cultures, Math, Computer Science, and Psychology departments Coordinate the student course evaluation process, including coordination with Institutional Research and processing requests for informal evaluations. For faculty departmental evaluations, maintain progress-tracking files, and process Faculty Annual Reports Facilitate the Rank and Tenure application process, ensuring the secure transmission of materials to external reviewers Develop and coordinate comprehensive itineraries for visiting faculty candidates, including travel and room logistics, in collaboration with Human Resources Create and maintain accurate faculty contact databases (including updating list of chairs and directors), travel records, and independent study/research documentation Financial & Budgetary Management Maintain and track the College of Arts and Sciences budget, ensuring alignment with institutional financial goals Manage payroll submissions for faculty independent study and research compensation, as well as summer chair stipends Administer the Harriett O'Leary Travel Program and Poland Fund, including faculty and student award notification, reimbursements, and payments Provide administrative and budgetary oversight for the Student Research Committee Events & Program Coordination Execute logistical support for the Dean's Scholars Convocation (Fall) and Honors Convocation (Spring), including: Convene and lead planning meetings with other offices Create punch list for each event, ensuring that duties are distributed appropriately Lead script and program development In consultation with faculty, determine Carroll College award recipients Ensure timely award notifications Order awards Liaise with honor society moderators to verify program listings and coordinate regalia requirements Oversee room reservations, catering, and on-site logistics for Carroll College events, including Carroll College Advising Sessions, Distinguished Alumni Lectures, Career-oriented events, and others Manage the production and distribution of Dean's List certificates and congratulatory correspondence Job expectations for all Le Moyne College employees: Demonstrates and role-models all of Le Moyne's mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties. Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture. Supports cura personalis by treating all individuals with dignity, professionalism and kindness. Promotes cura apostolica by aligning professional goals, objectives, and performance with college's strategic goals. Demonstrates excellent work attendance, reliability and work ethic. Attends and actively participates in required meetings and training sessions. Complies and adheres to all of Le Moyne's established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness. Must complete all required federal, state, institution and department trainings. Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends. Performs a variety of related duties as assigned.

QUALIFICATIONS

Bachelor's Degree required. Excellent customer service skills Strong written and oral communication skills. Demonstrated time management and organization skills.

Additional Information:

Le Moyne Benefits 403(b) Retirement contribution

• (9.5% Employer match) Generous tuition coverage Health insurance options
• (Medical, Dental, Vision, Flexible Spending Accounts) Health Savings Accounts
• (Partially Employer funded) Basic Life & AD&D Insurance
• (Employer paid) Short and Long Term Disability Insurance (Employer paid) Supplemental Life & AD&D Insurance Voluntary benefits
• (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.

) 12 paid holidays Generous time off package 35 hour work week

Pay Range:

$26.00

• $30.

00 per hour Equal Employment Opportunity Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Application Instructions:

To apply for this position submit the required materials for consideration: Cover letter outlining your interest in the position Current resume Contact information for 3 professional references