Job Overview Office Manager & Executive Assistant to the President Sign Manufacturing Company | Cleveland, Ohio Full-Time | Monday-Friday, Day Shift |

On-Site Pay:

$21 About the Position An established sign manufacturing company in Cleveland is seeking an experienced, dependable Office Manager to manage daily office operations, handle bookkeeping responsibilities, and provide direct administrative support to the company president. We're looking for someone who takes initiative, stays organized, handles confidential information professionally, and follows through without constant supervision. This hands-on position is ideal for someone who enjoys a variety of responsibilities and takes pride in keeping a business running smoothly. QuickBooks Online proficiency, experience filing monthly sales tax returns, a valid driver's license, and your own reliable vehicle are required. Key Responsibilities Manage bookkeeping in QuickBooks Online. Prepare customer invoices, record payments, enter vendor bills, manage accounts payable and receivable, reconcile bank and credit card accounts, and maintain accurate financial records. Follow up on outstanding balances and prepare reports as needed. Prepare and file monthly sales tax returns. Review sales tax records for accuracy, complete monthly filings, coordinate timely payments, and maintain supporting documentation. Assist the company president. Manage appointments and scheduling, prepare correspondence and documents, organize meeting materials, track deadlines, and assist with daily priorities and special projects. Oversee office operations and project paperwork. Handle calls and emails; prepare and maintain proposals, contracts, work orders, and job files; communicate with customers, vendors, and the design, fabrication, and installation teams. Support employee administration and office organization. Assist with timekeeping, payroll preparation, onboarding paperwork, and confidential records. Improve filing, tracking, and follow-up procedures. Run company-related errands. Use your own reliable vehicle for business errands, such as supply pickups, banking, mailing, and document deliveries. Required Qualifications Hands-on QuickBooks Online experience , including invoicing, accounts payable and receivable, and account reconciliations. Experience preparing and filing monthly sales tax returns , with the ability to manage deadlines and maintain accurate records. A valid driver's license and your own reliable vehicle to complete work-related errands. Previous office management, bookkeeping, or administrative experience, with strong attention to detail and the ability to manage multiple priorities. Professional communication skills, discretion with confidential information, and proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat. Experience supporting a company president or business owner is preferred. A background in the sign industry, construction, manufacturing, or skilled trades is helpful but not required. Why Join Our Team? Work alongside a hands-on team of designers, fabricators, and installers creating custom signage. Your work will directly support the president and the entire team—keeping financial records accurate, customers informed, and office operations organized.

Benefits:

Vacation, Insurance reimbursement How to Apply Apply through this posting with your resume and a brief introduction outlining your office management experience, QuickBooks Online proficiency, and experience filing monthly sales tax returns. Please, no phone calls.

Pay:

From $21.00 per hour

Benefits:

Health savings account Paid time off

Work Location:

In person