Office Administrator

Company DescriptionLouis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.

Job DescriptionPrimary Responsibilities/Essential FunctionsOffice AdministrationProvides telephone reception support for incoming calls on multiple lines; greets visitors and responds to questions in professional manner or refers them as appropriate; directs traffic flow through office; completes the safety orientation PowerPoint training for visitors when necessary.

Collates and labels incoming mail each morning to ensure appropriate distribution. Responsible for filing and archiving in order to keep office organized. Updates the employee organization chart and phone list.

Addresses special requests/projects, such as collecting and organizing data, performing account analyses, preparing ad hoc reports, assisting with system implementations and upgrades, and coordinating with personnel from other departments as required.

Assists with and serves as a back-up for other functions within the department as neededCoordinate and establish vendors for various site needs including consumable productsCreate new employee, visitor, and replacement badges as necessaryOrdering and tracking all Employee Uniforms, including outwear and PPE cleaning requestTrack employee reimbursement for boots/safety glassesOrder office supplies, including PPE and maintaining adequate inventory; handle plant services including dumpster pick-up, cleaning servicesMaintain plant master key/lock list and inventor, tracks/documents/issues keys and locksAssists with and serves as a back-up for other functions within the department as neededMaintain waste tracking and fuel tracking spreadsheetsOrganize resources for meetings, lunch, and visitorsAct as liaison with the IT department in setting up equipment and troubleshooting problemsCompletes miscellaneous clerical tasks assigned by the Plant, Operations, HR and SHE ManagersHuman ResourcesSubmit accurate and timely payroll information to corporate payroll department by the required deadlines. Investigates and resolves any pay issues in a quick and efficient manner. Identifies long term or systemic issues and makes recommendations for process improvements.

Create job postings, review job seekers, coordinate interviews and selection processes to include but not be limited to ensure appropriate background checks and other screens are completed. Ensure compliance with all applicable regulations and laws. Provide resource for employee training and develop activities and needs including at a minimum an onboarding program for new employees.

Provide support and mentoring for employee relations issues.

Partner with management to communicate various Human Resource policies, procedures, plans, etc.

Support and lead strategic and tactical HR initiatives for the location and drive process improvements in people processes to establish and execute on world class HR actions.

Company Conformance StatementsIn the performance of their respective tasks and duties all employees are expected to conform to the following:

Perform quality work within deadlines with or without direct supervision.

Interact professionally with co-workers, Company business associates and the general public.

Work together in a cooperative spirit to serve the best interests of the Company.

Operate in a fully responsible manner and comply with the law and Company policy.

Education/Professional Certifications/LicensesThe following is the basic qualification: Bachelor's degree in Human Resources or related fieldOr a High School diploma with 5 or more years of experience supervising an office staff and/or providing Human Resource support.

Valid driver's licenseThe following is the preferred qualification: SHRM CertificationExperienceThe following is the basic qualification: Previous experience as a Human Resource partner for a manufacturing plant.

Two years' previous experience and on-the-job training related to accounting and relevant clerical tasksTwo or more years of experience in a manufacturing environment.

The following are preferred:2 or more years of experience in an office setting at a soybean processing plant or similar plant in the agricultural industryKnowledge/Skills/Abilities (including any physical demands)The following are the basic qualifications: Knowledge of administrative, clerical and accounting proceduresBasic knowledge of HR laws and proceduresChange Management skillsAbility to read and analyze incoming memos, submissions and reports to determine their significance, prioritize and distribute to proper individualsLeadership skills in order to mentor, motivate and articulate duties to staff and peersAbility to listen to and understand information and ideas presented verbally, electronically or otherwise, and respond appropriatelyAbility to recognize issues (or potential issues) and make determination regarding resolution.

Ability to maintain confidential informationProficiency with spreadsheet and word-processing software, (e.g., Excel and MS Word) and ability to explain, teach and mentor others with courteously and respectAbility to work independently in a fast-paced environment, handle multiple tasks and prioritize workloadAbility to set goals for self and other office staff and develop plans to organize and meet those goals The following are preferred:

Knowledge of agricultural industryKnowledge of current teaching/mentoring techniquesEquipment UsedTypical office equipment: PC, telephone, fax machine, copy machine/printerWorking ConditionsTypical office environment with regular and routine exposure to manufacturing environment that include noise, temperature extremes, dust and fumes, as well as dampness. Extensions of regular working hour are occasionally necessary to complete time-sensitive projects or to respond to emergencies.

Decision Making/AccountabilityApplies knowledge in performing job duties. Provides any other assistance as directed by supervisor. Prioritizes personal workload throughout the day to ensure meeting deadlines. Consults with supervisor regarding complex issues as necessary but will be responsible for decisions and determinations regarding office related issues in the absence of the General Manager.

Safety, Health & Environmental ResponsibilitiesBe an active member of the facility SHE Program. Maintains good working knowledge of SHE policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. Ensures employees are provided required training for area assigned, and jobs and tasks prior to assigning work. Ensures area of responsibility is maintained in orderly and safe manner. Ensures unsafe working conditions are remedied as soon as practicable. Quality & Product Safety ResponsibilitiesMaintains good working knowledge of Quality and Product Safety policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. Ensures employees are provided required training for area assigned, and jobs and tasks prior to assigning work. Ensures area of responsibility is maintained in orderly and product safe manner. Ensure unsafe product working conditions are remedied as soon as practicable.

Louis Dreyfus Company provides equal employment opportunities to all without regard to race, color, religion, national origin, ancestry, gender, sexual orientation, genetic information, marital status, veteran status, disability or any other protected status.

Additional InformationAdditional Information for the jobWhat We OfferWe provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world

• Comprehensive benefits program including medical, dental and vision care coverage, flexible spending account plans, employee assistance program, life insurance and disability coverage
• 401k with Company Match
• Family Friendly Benefits including childbirth and parental leave, fertility and family building benefits
• Paid Time Off (PTO) and Paid Holidays
• Flexible work available (not applicable to all roles) Diversity & Inclusion LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our

DNA. LDC

is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion. LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply. Equal employment opportunity (EEO)Louis Dreyfus Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Sustainability Sustainable value is at the heart of our purpose as a company. We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us