Office Administrator

Office Administrator Tigard, OR Job Details Full-time $29 - $31 an hour 1 hour ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance 401(k) matching Life insurance Qualifications Microsoft Excel Maintaining an organized workspace Microsoft Outlook Vendor management Inventory management Catering Facilities management Greeting customers Event planning Executive administrative support Mid-level Event vendor coordination Customer inquiry handling High school diploma or GED Shipping & receiving Task prioritization Data entry Order placement Clerical experience Office management Guest services Phone call management Cross-functional collaboration Associate's degree 2 years Time management Office experience

Full Job Description About Us:

Potelco, Inc., a subsidiary of Quanta Services, Inc. (

NYSE:

PWR), was founded in 1965. We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration, system maintenance, and similar services. Our expertise is in power, transmission, distribution, and substation projects. We are a leading full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states. We are proud to be working with some of the region's largest energy companies as we continue to modernize their electric systems, move towards de-carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers. We uphold high safety, productivity, and reliability standards as we work with our customers to provide both current and strategic, forward-thinking energy infrastructure, delivery, and solutions. About this

Role:

If you enjoy working with a great group of professionals, are accurate, thrive in a fast-paced environment, and enjoy using your organizational skills, then we have a role for you! Potelco Inc, seeks a great Office Administrator to join our team at the Potelco Inc. Office located Tigard, OR. The Office Administrator plays a key role in ensuring smooth and professional day-to-day operations. This position manages front desk responsibilities, facilitates administrative support, and coordinates essential office functions. A strong customer service mindset, exceptional attention to detail, and the ability to proactively manage recurring tasks are critical to success in this role. This position is designed to take ownership of a wide range of administrative and operational duties, enhancing overall office efficiency. The pay for this role is $29.00 to $31.00 per hour depending on experience.

What You'll Do:

Responsibilities:

Front Desk & Communication Greet and assist visitors and serve as the first point of contact for all incoming calls and inquiries Monitor and respond to the general office and reception email inboxes Mail & Shipping Coordination Receive, sort, and distribute mail, FedEx, and packages Administrative & Financial Support Process cost transfers to ensure accurate expense allocation. Update company data and phone rosters Assist with data entry, document preparation, and report generation Provide administrative support to leadership and staff as needed Event Planning & Coordination Support event planning and coordination, including logistics, scheduling, and execution of internal events Order and coordinate lunch catering for meetings, trainings, and internal events Reserve and prepare meeting rooms, including AV setup, seating layout, and restocking supplies Office Operations & Management Assist with office management functions to ensure smooth daily operations Perform daily checks and ensure organization of shared spaces (conference rooms, coffee bar, lunchroom, supply areas) Order and manage business cards and office stationery as needed Facilities, Vendors & Work Orders Track and maintain inventory of office supplies and order office supplies through approved vendors Coordinate with vendors for recurring services (janitorial, pest control, water/coffee, etc.) Submit, track, and follow up on work orders and building maintenance requests Cross-Functional Support Flexible support role to serve as a backup resource to cross-functional teams as needed

What You'll Bring:

Minimum Qualifications:

High school diploma or equivalent required; associate's degree or administrative certification preferred Minimum 2 years of experience in an office administrator, office coordinator, or customer-facing administrative role Strong customer service skills with a professional, approachable demeanor Exceptional attention to detail, organizational skills, and time management Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment Proficient in Microsoft Office Suite (Outlook, Excel, Word); familiarity with Concur a plus Experience in facilities, vendor coordination, or event planning is a plus Basic familiarity with IT support processes or systems is a plus

What You'll Get:

Benefits:

401(k) 401(k) matching Dental Insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Equal Opportunity Employer:

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.