Office Administrator

Front Desk Administrative Coordinator | Customer-Focused Office Role ? Wilsonville, OR | ? Onsite | ? $25-$27/hr Are you someone who thrives in a fast-paced office where organization, communication, and attention to detail are key? Do you enjoy being the go-to person who keeps everything running smoothly? We're hiring a Front Desk Administrative Coordinator to support a busy, team-oriented office environment. This role is perfect for someone who enjoys balancing customer interaction with administrative precision and takes pride in creating a professional, well-organized front office. Why This Opportunity Stands Out + Strong administrative and coordination focus + High-impact role as the first point of contact for customers and visitors + Steady weekday schedule + Collaborative, team-oriented work environment + Great exposure to business operations and internal teams What You'll Be Responsible ForFront Desk & Customer Interaction + Serve as the primary point of contact for incoming calls (20-25+ per day) + Greet and assist walk-in customers and visitors professionally + Provide general information and basic pricing support + Maintain a clean, organized, and welcoming reception area Administrative & Data Entry (Core Focus) + Perform high-volume data entry with strong accuracy and attention to detail + Enter customer, order, and payment information into internal systems + Track and log incoming checks, payments, and transactions + Maintain organized digital and physical records + Assist with reporting and tracking logs as needed + Review data for accuracy and completeness Office Operations Support + Coordinate incoming/outgoing mail, packages, and deliveries + Monitor and restock office supplies + Process credit card transactions securely and accurately + Support internal teams with administrative tasks and workflow coordination What We're Looking For + Experience in administrative, receptionist, front desk, or customer service roles + Strong Microsoft Office skills (Excel, Outlook, Word) + Proven data entry accuracy and attention to detail + Excellent communication and customer service skills + Ability to multitask and stay organized in a fast-paced environment + Reliable, professional, and self-motivated Preferred (Nice to Have) + Experience with CRM, SAP, or similar systems + Experience in processing payments (checks, credit cards) + Familiarity with order entry, pricing support, or sales environments + Bilingual Spanish skills

The Ideal Candidate You:

+ Enjoy being the face and voice of the office + Take pride in organization and accuracy + Stay calm and professional when things get busy + Are proactive and willing to jump in wherever needed + Communicate clearly and confidently with customers and teams Ready to Apply? If you're looking for a role where you can combine administrative expertise with customer interaction and make a real impact on daily operations—we'd love to hear from you. Job Type & Location This is a Contract position based out of Wilsonville, OR. Pay and Benefits The pay range for this position is $25.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Wilsonville,OR.

Application Deadline This position is anticipated to close on May 26, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.