Administrative Executive

VADILAL USA - 1.0

Bristol, PA Job Details Full-time $45,000 - $50,000 a year 1 day ago Qualifications Office supply management Employee onboarding Correspondence management Budget management Confidential information handling Office activity coordination Contractor management Maintaining an organized workspace Business travel arrangements Budgeting support Employee grievance management Employee engagement program (employee development activity) Shipment tracking for distribution operations Executive administrative support Purchase order management Complaint handling Mid-level Meeting scheduling Invoice payment processing Expense reports Freight shipment tracking Financial records management Financial record maintenance Mail management Employee relations management Vendor relationship management Contracts Negotiating purchasing contracts Vendor contract management Corporate event planning Full Job Description Assist in event planning, employee engagement activities, and training sessions. Coordinate sitting arrangements for new joiners with prior approval. Arrange ID cards for new employees and business cards as per eligibility and approval. Facilitate the issuance and activation of phones and SIM cards for new joiners and employees traveling internationally. Manage office supplies, stationery, and oversee purchase orders for office operations. Maintain records of office/admin expenses, ensuring proper documentation, budgeting, and monthly expense provisions. Process all admin-related invoices and ensure timely payments to external vendors. Handle business-related correspondence, courier management, and ensure proper tracking. Oversee daily office operations to maintain a well-functioning workplace. Ensure the cleanliness and organization of common office areas. Coordinate with vendors and contractors, negotiate rates, and manage contracts (temporary staffing, housekeeping, security, services, etc Oversee safety protocols and prepare reports to ensure a safe work environment. Address and resolve admin-related complaints from employees and management. Assist in scheduling meetings, preparing reports, and maintaining documentation. Support travel arrangements and expense management for employees. Maintain confidential company records and ensure proper documentation. Perform other HR & Admin-related activities as assigned from time to time.