An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
Key Responsibilities Office Administration & Support Greet visitors and vendors; maintain visitor log and ensure sign-in procedures are followed.
Manage office communications:
phone calls, emails, correspondence, and meeting coordination. Maintain digital and physical filing systems for contracts, compliance records, and project documentation. Handle data entry, scanning, and document preparation with a high degree of accuracy. Coordinate schedules, appointments, travel, and internal meetings. Support general office functions including supply management and vendor coordination. Government Contract Support Assist the Contract Specialist and management team with contract organization, review, and task tracking. Monitor government websites (SAM.gov, DIBBS, etc.) for contracting opportunities and updates. Prepare and maintain contract documentation such as award files, purchase orders, and compliance checklists. Assist in ensuring contract deliverables (reports, certifications, compliance forms) are submitted on time. Provide basic support for compliance with
FAR/DFARS
clauses, ensuring documentation is organized for audits and inspections. Track and help maintain records required for government programs (registrations, certifications, quality documentation). Business Development & Technical Writing Support proposal development by formatting, editing, and assembling technical and administrative documents. Draft correspondence, meeting notes, and summaries for both internal and external stakeholders. Assist with the creation and maintenance of policies, procedures, and contract-related manuals. Contribute to the preparation of marketing and capability materials for business development purposes. Qualifications Prior experience in an administrative, secretary, or office manager role (manufacturing, engineering, or government contracting environment preferred). Strong organizational skills with the ability to manage multiple priorities under tight deadlines. Excellent written and verbal communication skills, including technical writing experience. Familiarity with government contracting ( FAR/DFARS, contract administration, compliance ) is strongly preferred but not required — training provided. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams and Google Workspace. Ability to learn and navigate government contract platforms such as SAM.gov, DIBBS, PIEE, and other DoD portals. Familiarity with ERP systems such as JobBOSS, M1, or other manufacturing ERP software is a plus. High attention to detail with a commitment to accuracy in recordkeeping and documentation. Professional demeanor with the ability to interface confidently with customers, partners, and internal staff. Discretion and integrity when handling sensitive or confidential information. What We Offer Competitive salary, commensurate with experience. Career growth opportunities within a small but rapidly expanding company. Exposure to high-level government contracting, compliance, and technical documentation. A collaborative and supportive team environment where your contributions have a direct impact. Training and mentorship in government contracting systems, compliance, and technical processes. How to Apply Interested candidates should submit a resume and a short cover letter outlining relevant experience, particularly in administration and/or government contracting.
Job Type:
Full-time Pay:
$12.00 - $20.00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance
