Office Manager

OFFICE MANAGER

Job Type:

Part-Time (approximately 20-25 hours average per week), Hourly, Non-Exempt - 14-16 hours M-Th hours, 4 hours cleaning, misc. projects.

Reports To:

US Director of Operations and Engagement Location:

U.S.

Office / Remote

About Kenya Hope Kenya Hope is a non-profit organization dedicated to empowering communities in Kenya through sustainable programs in education, health, and economic development, all driven by the Gospel. Our U.S. office operates with a lean, collaborative team that supports impactful ministry work on the ground in Kenya. Position Summary The Office Manager plays a vital role in ensuring the smooth, day-to-day operations of the Kenya Hope U.S. office. This position is responsible for front-office coordination, basic financial and administrative tasks, facility upkeep, and general office support. The ideal candidate is dependable, organized, detail-oriented, and comfortable handling both administrative and hands-on office responsibilities. Key ResponsibilitiesOffice Administration & Front Desk Support Answer incoming phone calls and direct messages appropriately Check and distribute incoming mail and packages Prepare and send outgoing mail and shipments Maintain office supplies and place orders as needed Serve as a welcoming first point of contact for visitors Scheduling & Calendar Management Maintain the office calendar and shared schedules Coordinate internal meetings and appointments Support staff with scheduling and basic administrative needs Financial & Clerical Support Prepare and make weekly financial deposits Maintain accurate records related to deposits and office transactions Assist with basic administrative and clerical duties as assigned Office Maintenance & Organization Keep the office clean and orderly, including, but not limited to: Emptying trash cans Cleaning and tidying of common areas Ensuring workspaces are presentable Monitor office facilities and report maintenance needs General Office Support Support day-to-day office operations and staff needs Assist with special projects and tasks as assigned Uphold confidentiality and professionalism in all office matters Team Travel & Logistics Coordination Coordinate and manage all logistics for U.S. teams traveling to Kenya, including flights, accommodations, itineraries, and necessary preparations, in close collaboration with the Kenyan office. Ensure effective communication and smooth transitions for all travel participants. Qualifications High school diploma or equivalent required Previous experience in an office, administrative, or receptionist role preferred Strong organizational and time-management skills Reliable, punctual, and detail-oriented Ability to manage multiple tasks with minimal supervision Proficiency in Microsoft Office and/or Google Workspace, Quickbooks, and Online Database Comfortable handling routine financial tasks (training provided as needed) Personal Attributes Friendly and professional demeanor Self-motivated and dependable Willingness to handle both administrative and physical office tasks Team-oriented with a servant-hearted attitude Must align with Kenya Hope's Statement of Faith Alignment with the mission and values of Kenya Hope Benefit Program As a part-time employee, this position qualifies for Kenya Hope's benefit program, which includes: Two weeks paid vacation, plus additional holidays. Flexible working hours Kenya Hope is an equal opportunity employer. All interested applicants should submit a cover letter and resume to Kristeen VanderWall, US Director of Operations and Engagement | office@kenyahope.org

Pay:

$18.00 - $21.50 per hour

Benefits:

Flexible schedule Paid time off

Work Location:

Hybrid remote in Hudsonville, MI 49426