Office Manager Reese Services LLC Birmingham, AL Job Details Part-time $15 - $25 an hour 5 hours ago Qualifications Computer literacy Word embeddings Administrative experience Organizational skills Document quality checks Customer support Clerical experience Full Job Description Job Overview We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is essential in ensuring smooth administrative workflows, maintaining an efficient workspace, and providing exceptional support to staff and clients alike. The ideal candidate will possess strong organizational skills, technical proficiency, and a proactive attitude to foster a productive and welcoming office atmosphere. As an Office Manager, you will be the backbone of our administrative functions, driving efficiency and supporting our team's success. Duties Oversee daily office operations, including managing supplies, equipment, and facilities to ensure a well-functioning environment Coordinate front desk activities such as greeting visitors, answering multi-line phone systems, and managing client communication with professionalism and courtesy Maintain accurate records through data entry, filing, and document management using productivity software like Microsoft Office and spreadsheets Manage calendar scheduling, appointment setting, and event planning to optimize team productivity Handle billing, invoicing, and financial record-keeping using QuickBooks or similar accounting software Support administrative tasks including proofreading documents, word processing, and maintaining organized filing systems Provide customer service support by addressing inquiries promptly and efficiently while maintaining excellent phone etiquette Qualifications Proven experience in office management or administrative roles with a strong background in clerical tasks and customer support Proficiency in Microsoft Office suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency Experience with QuickBooks or other accounting software is highly desirable Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment Bilingual skills are a plus to facilitate communication with diverse clients and team members Strong phone communication skills with professional phone etiquette and experience managing multi-line phone systems Demonstrated ability to handle data entry accurately while maintaining attention to detail for proofreading and document review Prior experience in front desk management or personal assistant roles is advantageous Excellent time management skills with the ability to prioritize tasks efficiently Join us as an Office Manager and become a vital part of a vibrant team dedicated to operational excellence! Your expertise will help create an organized, welcoming workspace where productivity thrives. We value proactive professionals who are eager to make a positive impact every day.

Pay:

$15.00 - $25.00 per hour Expected hours: 20.0 per week

Work Location:

Hybrid remote in Birmingham, AL 35203