Position Summary Title:

Office Manager Address:

Mullica Hill, NJ 08062

Schedule:

Monday-Friday | Full-time | Hybrid with scheduling flexibility (more in-office upfront for training, then a flexible hybrid arrangement long-term)

Pay Rate:

$30.00-$40.00/hour (based on experience)

Benefits:

Health insurance, Paid time off, Paid holidays, Flexible schedule

Company Sells Direct Impact:

Work directly with company leadership to build and shape the administrative foundation of a growing business without corporate bureaucracy.

Flexible Hybrid Schedule:

Authentic work-life flexibility where productivity is valued over rigid 9-to-5 in-office hours.

Stable, Specialized Industry:

High-demand technical industry covering land surveying, geospatial services, and UAV/LiDAR mapping across construction, infrastructure, and energy sectors.

Comprehensive Benefits:

Solid package including health insurance, PTO, paid holidays, and flexible scheduling for a small business environment.

Key Responsibilities Office Operations:

Manage day-to-day administrative operations; answer phones and emails; communicate professionally with clients, vendors, subcontractors, and employees; maintain office supplies; coordinate vehicle, equipment, and facility-related needs.

Project Coordination:

Assist with scheduling field crews, equipment, meetings, and project activities; coordinate with project managers and field personnel to keep projects moving; track survey deliverables from completion through client delivery; ensure plans and reports are transmitted promptly; follow up on outstanding items and client requests.

Documentation & Deliverables:

Prepare, organize, and maintain project files, contracts, proposals, purchase orders, and other documentation; assist with proposals, contracts, invoices, and client correspondence; assist with project closeout documentation and record keeping; maintain organized digital filing systems.

Finance & Accounting Support:

Track accounts receivable (AR), accounts payable (AP), and outstanding invoices; coordinate with the accounting team; assist with QuickBooks-related administrative tasks.

HR & Payroll Administration:

Maintain employee records; assist with onboarding and offboarding; support payroll and timekeeping administration; help coordinate employee benefits and company policies; assist management with recruiting, job postings, interviews, and employee communications.

Licensing & Compliance Tracking:

Track licenses, certifications, insurance documents, and other official company records.

Process Improvement & Executive Support:

Support the owner and project managers with various administrative and operational tasks; identify opportunities to improve office procedures and make the company more efficient as it grows.

Pay:

$30.00 - $40.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off

Work Location:

Hybrid remote in Mullica Hill, NJ 08062