$0k

Salary Not Available

Position range in Travis County $46k - $81k Per Year Office Manager for Workplace Experience amp; Internship Program

UNIVERSITY OF TEXAS AT AUSTIN

Occupation:

First-Line Supervisors of Office and Administrative Support Workers

Location:

Austin, TX - 78712-1753

Job Type:

Regular, Full Time (30 Hours or More), Permanent Employment, Day Shift

Posted:

09/11/2026

Positions available: 1

Source:

WorkInTexas

Web Site:

WorkInTexas

Onsite /

Remote:

Selection Required

Updated:

09/11/2026

Expires:

10/11/2026

Agency Job ID:

R_00048494

Job #: 17068340

Job Requirements and Properties

Help for Job Requirements and Properties. Work Onsite

Full Time Schedule

Full Time Job Type

Regular Duration

Permanent Employment Shift

Day Shift Help for . Administrative, Office & Vendor Management Serve as a professional first point of contact for UEE by communicating with leadership, team members, campus partners, vendors, visitors, and key stakeholders. Coordinate shared UEE calendars, meeting requests, invitations, schedules, and related communications. Maintain shared meeting spaces, welcome areas, key control systems, supplies, break room, equipment, inventory, office purchases, maintenance needs, and related office resources. Manage office shipping and receiving, including incoming and outgoing mail, packages, deliveries, distribution, tracking, and related carrier/vendor coordination. Coordinate and maintain vendor relationships and accounts supporting daily office operations, including break room, coffee and beverage service, specialty gifting vendors, apparel/uniform vendors, and building/facilities service providers, and process related purchase, contract, and payment requests. Coordinate daily readiness of office and meeting spaces, including opening and closing procedures, office equipment (printers and supplies), and event-space technology (audio/visual systems, signage, and shared power/lighting for daily and event use). Coordinate and track shared office access and resources, including parking passes and permits, guest access requests, and shared equipment checkout (e.g., golf cart). Coordinate linen laundering and related event-readiness logistics, including pick-up, drop-off, tracking, storage, and vendor communication. Support gifting, awards, and recognition processes by maintaining supplies and records, coordinating orders and distribution, and assisting with related communications. Coordinate team building and retreat logistics, including scheduling, space needs, materials, supplies, vendor coordination, and day-of support. Coordinate approved meeting-related logistics and funding support, including meals, hotel accommodations, travel arrangements, vendor coordination, cost estimates, purchase requests, reimbursements, and payment processing in accordance with University and departmental policies. Provide support for UEE office operations, department-wide needs, special projects, staff onboarding and off-boarding, data entry, routine office tasks, and work-related errands. Help maintain systems for tracking UEE events, projects, deadlines, records, files, documentation, listservs, announcements, archiving and internal communications. Serve as back-up administrative support for the Executive Assistant to the CXO as needed. Internship Program Supervision Directly supervise the departmental intern team, serving as their primary point of contact and day-to-day manager. Partner with HR to coordinate intern recruitment, interviewing, hiring, including job posting review and candidate scheduling. Plan and deliver intern onboarding, including orientation, workspace setup, systems access, and introduction to office and departmental procedures. Build and manage intern work schedules, assign and prioritize daily tasks and projects, and ensure adequate coverage across office, event, and administrative needs. Assign and oversee intern staffing and task coverage for events, ensuring adequate on-site support and clear role assignments. Train interns on office systems, event support procedures, professional standards, and department expectations. Review and approve intern timesheets in accordance with University and departmental policy. Provide ongoing feedback, conduct regular check-ins, and complete performance evaluations for intern staff; address performance or conduct concerns and escalate as needed. Coordinate intern off-boarding, including exit conversations, return of equipment/access, and transition documentation. Identify professional development and mentorship opportunities to support intern learning outcomes. Maintain accurate records related to intern scheduling, performance, and program documentation in approved departmental systems. Internal Meeting & Operations Support Prepare and distribute UEE team meeting agendas, minutes, documents, briefs, and materials to support team readiness for meetings. Support the coordination of team and visitor travel arrangements, process related authorizations, reimbursements, expenses, approvals, and payment requests through appropriate systems. Provide pre-event and on-site event support for all-hands events (i.e. Commencement, Gone to Texas, UT Remembers, etc.), departmental events, and other events as business need requires. Salary$65,000