receptionist/office manager/bookkeeper The Fealy Law Firm, PC Houston, TX Job Details Full-time $23 - $26 an hour 14 hours ago Benefits Health insurance Dental insurance Paid time off Retirement plan Qualifications Customer communication Zoom Direct client contact Practice management software Filing Executive administrative support Scanning QuickBooks Law office experience Productivity software Managing executive calendars Document management systems Office phone management Full Job Description Full-Time Law Office Administrator / Receptionist / Bookkeeper Fealy Law Firm, P.C. — Houston, Texas Full-Time | Monday-Friday Fealy Law Firm, P.C. is seeking a dependable, organized, and professional Law Office Administrator / Receptionist / Bookkeeper to become a key member of our busy Houston law office. This is a front-office and administrative position with bookkeeping responsibilities . The right person will be comfortable managing a busy reception area, communicating professionally with clients, keeping attorneys' schedules organized, and handling day-to-day QuickBooks bookkeeping. Primary ResponsibilitiesReception & Client Service Answer and route incoming telephone calls professionally and promptly Greet clients and visitors and manage the front office Schedule consultations, appointments, Zoom meetings, and client conferences Maintain attorney calendars and assist with scheduling deadlines and meetings Take accurate messages and ensure appropriate follow-up Communicate with clients regarding appointments, documents, payments, and routine case-related matters Help maintain a professional, organized, and welcoming client experience Office Administration Assist with the day-to-day administration of a busy law office Coordinate calendars, appointments, mail, deliveries, scanning, and document organization Assist attorneys and paralegals with administrative needs Maintain office supplies and coordinate with vendors Help ensure that administrative tasks and client requests do not fall through the cracks Assist with billing and collection follow-up Maintain organized electronic and physical records Bookkeeping / QuickBooks Maintain accurate bookkeeping records in QuickBooks Perform bank and credit-card reconciliations Handle accounts payable and accounts receivable Assist with client billing, payment posting, and collections Maintain vendor and expense records Assist with payroll and routine financial reporting Work with the firm's accountant/CPA as necessary Experience with law-firm accounting and IOLTA/trust accounting is strongly preferred

Qualifications Required:

Prior QuickBooks experience Strong receptionist, administrative, or office-management skills Excellent telephone and client-service skills Strong organizational and scheduling abilities Comfortable working in a busy, deadline-driven professional office Strong attention to detail Ability to prioritize multiple responsibilities without losing track of follow-up items Professional demeanor and dependable attendance Comfortable with computers, email, calendars, Microsoft Office, scanning, and electronic document management

Preferred:

Prior law-office experience Law-firm bookkeeping experience IOLTA/trust-accounting experience Experience with Clio or another legal practice-management system Experience coordinating attorney calendars and client appointments Spanish speaking is preferred, but not required Who We Are Looking For We are looking for someone who enjoys being at the center of a busy law office . This person will often be the first voice a client hears and the first person a client sees when visiting our office. The ideal candidate is friendly and professional with clients, highly organized, comfortable handling a busy telephone and appointment schedule, and capable of maintaining accurate QuickBooks records. This is not a position for someone who wants to perform bookkeeping exclusively. Reception, client communication, scheduling, office administration, and bookkeeping are all important parts of the position. Position Full-time Monday through Friday Houston, Texas Primarily in-office Competitive hourly compensation based on experience Immediate opening To apply: Please submit your resume and briefly describe your experience with QuickBooks, receptionist/front-office responsibilities, scheduling, and law-office administration .

Pay:

$23.00 - $26.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Retirement plan

Work Location:

In person