Office Administrator

Office Administrator Pace Graphics, Inc.

• 3.5 Plano, TX Job Details Full-time $18
• $25 an hour 3 days ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance Qualifications Record keeping Teamwork Google Drive Operations management Phone communication Filing Executive administrative support Task prioritization Data entry Order placement Purchasing Construction administrative experience Construction Clerical experience Productivity software Office management Construction documentation Construction project closeout Travel scheduling Entry level Time management Client interaction via phone calls Full Job Description Pace GFX is a thriving leader in branded experiences that encompasses everything from Design, Print, Fabrication and Install.

We specialize in delivering high-quality, customized solutions for branded environments, corporate interiors, and one-off custom elements. Pace GFX is seeking a highly motivated team player who is outgoing and enthusiastic for a position as an Office Administrator. Are you highly motivated, detail oriented, and like to be a part of creative projects? Are you up for a challenge, eager to learn, and looking to join an established and fast-growing company? If so, we're looking for talented and inspired candidates who are focused on teamwork, task completion, and customer satisfaction.

Purpose of Position:

To effectively support and assist the Project Management team and office staff with admin work and data entry. You will work with the Project Director, General Manager, and owner on a daily basis.

Key Responsibilities:

• Overseeing daily office operations to ensure efficiency and organization
• Serve as the primary interface at the front desk when clients and vendors visit our facility
• Answer phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request
• Handle daily small re-order entries and notify customers when their orders are ready for pickup
• Gather Certificates of Insurance and handle closeout documents for construction clients
• Manage changes to estimates and invoices per request of Project Management and Design teams
• Create, maintain and file records, invoices, reports, and other business documents
• Maintain office supplies
• Schedule meetings, luncheons, and travel arrangements for upper management and other key employees
• Assist Project Management team by ordering and reconciling purchases online
• Must communicate effectively over the phone

Required Skills and Qualifications:

• Have excellent time management and ability to prioritize tasks
• Have excellent knowledge of MS Office, Google Drive, and office management software
• Ability to handle interruptions, resolve issues, and work independently
• Must have proven experience in administrative roles

Benefits:

• Paid time off plus holidays.
• Competitive Pay with health/dental insurance.

•

HALF-DAY FRIDAYS ALL YEAR

Job Type:

Full-time Pay:

$18.00

• $25.

00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person