BUSINESS OFFICE ASSISTANT

Core Responsibilities Financial Operations :

Maintain and process accounts payable and receivable, manage payroll, process vendor payments, and handle tuition or service billing for clients

Record Keeping :

Maintain accurate, auditable financial records, prepare reports for oversight committees, and support year-end and monthly close processes

Data Entry & Processing :

Input and verify financial and statistical data, reconcile accounts, and manage purchase orders and invoices

Administrative Support :

Greet visitors, answer phones, direct inquiries, and manage correspondence

Inventory & Supplies :

Monitor and order office supplies, manage company credit cards, and coordinate vendor payments

Compliance & Audits :

Prepare documentation for audits, ensure adherence to financial policies, and maintain insurance and policy records

Human Resources Support :

Assist with employee onboarding, benefits administration, and personnel file management

Required Skills & Qualifications Technical Skills :

Proficiency in Microsoft Office, accounting software, and familiarity with public file systems (if applicable)

Experience :

Background in accounts payable/receivable, data entry, or clerical work; receptionist or administrative experience preferred

Soft Skills :

Strong communication, organizational, and time management abilities; detail-oriented; adaptable to fast-paced environments

Confidentiality :

Ability to handle sensitive financial and personal information securely