An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
Build a Career Combining Customer Service, Finance & Purpose As our Office Administrative Specialist , you'll be an essential member of the Finance & Administration team, balancing front-office customer service with database management, grant and financial support, mail operations, inventory coordination, and administrative responsibilities. Every day offers the opportunity to support our staff, serve those who contact our ministry, and help ensure the operational excellence that advances Intercessors for America's Christ-centered mission.
Location:
Onsite in Purcellville, VA (Local candidates preferred)
Job Type:
Full-Time Compensation:
$41,600 to $46,800
Benefits:
Benefits package available for full-time employees
Schedule:
Monday-Friday | 8:30 am to 5 pm
ABOUT US
For over 50 years, Intercessors for America (IFA) has united believers in prayer and action for the nation. Our mission is to inform, connect, and mobilize people of faith to pray for our leaders and government, championing biblical values such as religious freedom, life, and family.
WHAT YOU'LL DO
Data & Database Management:
Maintain accurate donor, grant, volunteer, and constituent records in Salesforce and other systems; import, update, and export data, create Mail Merges using Microsoft Excel and Word, and support data integrity for fundraising and outreach initiatives.
Administrative & Community Support:
Answer phones, assist callers, and provide prayerful support when appropriate; attend staff meetings and assist with additional office tasks to ensure smooth operations.
Financial & Grant Support:
Assist the Finance Department with grant and donation processing, prepare Microsoft Excel reconciliation spreadsheets, research and resolve data discrepancies, and support accurate financial reporting, grant documentation, and donor stewardship.
Mail Operations:
Prepare and process weekly mailings using mail insert machines; assist with special mailings as needed.
Postage & Packaging:
Operate postage and labeling machines to prepare envelopes and packages for delivery.
Logistics & Inventory:
Organize storage rooms and units; maintain inventory records; assist with lifting and moving mail trays and boxes.
WHAT YOU'LL BRING
High school diploma or GED required; Associate's degree in Business, Accounting, Finance, or a related field preferred. 1-3 years of administrative, office support, finance or customer service experience preferred, including database entry. Proficiency in Microsoft Office Suite, including Microsoft Excel, Word, and Mail Merge; experience with Salesforce or other CRM software preferred. Strong organizational skills with exceptional attention to detail and accuracy. Excellent written, verbal, and interpersonal communication skills. Demonstrated ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment. Ability to maintain confidentiality and exercise sound judgment when handling sensitive information. Strong Christian faith and willingness to participate in prayer with staff, volunteers, donors, and community partners, consistent with the organization's mission. Ability to lift and move mail trays, packages, and office supplies up to 25 pounds. Must reside within a reasonable commuting distance of the office.
WHY YOU'LL LOVE THIS ROLE
Make a meaningful impact by supporting a national Christ-centered ministry dedicated to prayer and biblical values. Enjoy a diverse role that combines customer service, administrative support, finance, database management, office operations, and mail services. Join a collaborative team that values integrity, service, teamwork, and operational excellence. Grow your skills while gaining experience in nonprofit administration, finance support, Salesforce, grant administration, and office operations. Work in a supportive environment where your contributions help advance a mission that impacts communities across the nation.
APPLY TODAY
If you're a highly organized, detail-oriented professional who enjoys customer service, administrative support, finance, and office operations, we'd love to hear from you. Bring your skills, heart for service, and commitment to excellence to a role where your work truly makes a difference. Apply today and become part of the Intercessors for America (IFA) team.
Pay:
$41,600.00 - $45,670.00 per year
Benefits:
401(k) Health insurance Paid time off Application Question(s): Our non-profit is the largest national prayer ministry dedicated to praying for our government and leaders, and our work is guided by Christian faith-based outreach. What attracts you to work in an environment guided by these values? How many years of experience do you have supporting grant administration, financial reconciliation, or donation tracking? This position requires performing physical tasks such as sorting mail, lifting and moving mail (up to 25 pounds). Are you able to perform these essential functions fo the job?
Education:
High school or equivalent (Preferred)
Experience:
Administrative:
1 year (Required)
Salesforce:
1 year (Required) Data entry: 1 year (Required) Microsoft Office (Word, Excel): 3 years (Required) Ability to
