About the Role Heritage Tile is looking for an organized, detail-oriented Office Manager/Bookkeeper to keep our day-to-day operations running smoothly. This part-time, in-office role covers bill pay, payroll support, office administration, and process-building for a growing 20-person company. You'll report directly to the General Manager and work closely with our outside CPA firm, who handles our formal accounting and tax filings. This is a great fit for someone who's organized, trustworthy with financial and employee information, and comfortable building out processes as we grow. Key Responsibilities Finance & Bill Pay Process and pay approved vendor invoices in a timely manner (via Bill.com) Run payroll Submit temp staff hours to our staffing agency weekly Process employee expense reimbursements Help build out and refine expense tracking and budget guardrails as the company grows HR-Adjacent Admin Prepare new hire paperwork (W-9s, I-9s, onboarding documents) Track employee PTO/time off Maintain organized employee files Office & Facilities Order and manage office supplies (cleaning supplies, paper goods, kitchen stock, etc.) Handle incoming mail and packages Coordinate with office vendors as needed (cleaning, etc.) Maintain vendor contracts and insurance certificates (COIs) Book travel and help coordinate occasional office events General Filing and document management Other clerical/administrative support as needed What We're Looking For Experience in bookkeeping, office administration, or a similar operations role Comfortable with accounts payable software (Bill.com experience a plus) Strong organizational skills and comfort managing recurring tasks independently This role involves access to company financials and employee records; references and a background check will be part of our hiring process Experience setting up processes or systems from scratch, especially at a small business, is a big plus Based in or near Verona, WI; this is a fully in-office role Hours & Pay Fixed schedule, 25 hours/week $25-$28/hour

Pay:

$25.00 - $28.00 per hour Expected hours: 25.0 per week

Work Location:

In person