Administrative Assistant Structure Remodeling Huntsville, AL Job Details Full-time $20 - $25 an hour 1 day ago Qualifications Confidential information handling Microsoft Excel Microsoft Outlook Microsoft Office Specialist Phone communication Filing Administrative experience Organizational skills Telephone systems Multi-line phone systems Construction experience

Full Job Description Summary:

The Administrative Assistant is the first point of contact for Structure Remodeling — answering and routing calls, keeping the front office running, and protecting cash flow by working the weekly AR aging report and making the first round of collection calls on past-due balances.

Role & Responsibilities:

• Answer, screen, and route incoming phone calls; take detailed messages and ensure timely follow-up
• Greet visitors, vendors, and clients professionally; support scheduling and coordination of internal and client meetings
• Perform first-line AR collection activities off the weekly AR aging report per Standard Operating Procedure
• Process mail and deliveries; maintain organized digital and physical filing systems
• Scan receipts & upload to Dropbox
• Order/track office supplies; assist with data entry, document prep, and other duties as assigned

Qualifications:

• 1-2 years' experience in an administrative, front desk, or customer service role
• Experience with AR/collections follow-up or bookkeeping software (e.g., QuickBooks) is a plus, but not required
• Experience in construction, remodeling, or a related trades industry is a plus

Requirements:

• Proficient in Microsoft Office (Outlook, Word, Excel) and standard multi-line office phone systems
• Strong verbal and written communication skills, including comfort holding direct, professional conversations about past-due balances
• High level of discretion with sensitive financial and client information; strong organizational skills and attention to detail

Review & Evaluation:

• Performance reviews will be conducted 1 month after initial hire, then quarterly thereafter.

Pay:

$20.00 - $25.00 per hour Expected hours: 40.0 per week

Work Location:

In person