Construction Project Administrator Structure Remodeling Huntsville, AL Job Details Full-time $20 - $25 an hour 1 day ago Qualifications Interpersonal skills Spreadsheets Filing Attention to detail Construction document control Construction administrative experience Productivity software

Full Job Description Summary:

The Project Administrator (PA) keeps every active project organized, on schedule, and accurately reflected in Houzz Pro — building schedules, tracking status, logging change orders, and preparing draft invoices so the Project Manager can focus on the calls only a PM can make. This is an organizing role, not a decision-making one: the PA compiles and tracks information; the PM interprets it and decides what happens next.

Role & Responsibilities:

• Draft project schedules (WBS/Gantt) from the PM's input; schedule meetings, circulate agendas, and distribute minutes with action items
• Compile weekly job-cost and status data into structured reports for the Project Manager to review and act on
• Keep each assigned project's record in Houzz Pro complete and current — scope, schedule, budget, resources, and billing status
• Generate draft invoices at contract billing triggers, route for PM approval, and request the invoice number from the Controller
• Log change orders in Houzz Pro; maintain organized project folders on Dropbox; compile the final documentation package and archive files at closeout
• Flag data gaps or emerging issues to the Project Manager promptly — surfacing them, not deciding how to resolve them

Qualifications:

• 1-2 years' experience in project coordination, administrative support, or a similar tracking/scheduling role
• Experience with a project management/ERP system (Houzz Pro or similar) or construction/trades background is a plus, but not required

Requirements:

• Proficient in Microsoft Office/Excel and comfortable learning new software systems
• Strong written communication skills and high attention to detail across multiple concurrent projects
• Understands the difference between organizing information and deciding what to do with it — and defers the latter to the

PM Review & Evaluation:

• Performance reviews will be conducted 1 month after initial hire, then quarterly thereafter.

Pay:

$20.00 - $25.00 per hour Expected hours: 40.0 per week

Work Location:

In person