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JC
Jackson County Court Services
Office Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Alabama data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$39,999 / year median in Alabama
+1% projected growth
Job Description
Job Overview We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors alike. Your proactive approach, combined with strong technical skills and a friendly demeanor, will help create an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive workplace culture. Duties Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Word processing tools Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents and records Coordinate calendar management and schedule appointments for team members or executives with attention to detail Support office management activities by handling supply inventory, processing invoices through QuickBooks, and assisting with general administrative tasks Provide excellent customer service by responding promptly to client inquiries and supporting client communication efforts Assist with clerical duties such as proofreading documents, preparing reports, and managing correspondence Skills Proficiency in Microsoft Office suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency Experience with QuickBooks accounting software and familiarity with office management systems Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Strong typing skills with attention to detail for accurate data entry and proofreading Bilingual abilities are highly desirable to support diverse client needs and enhance communication Demonstrated experience in office experience, clerical support, or administrative roles including front desk or personal assistant responsibilities Exceptional phone communication skills coupled with professional phone etiquette and multi-line phone system operation Ability to manage time efficiently while handling multiple responsibilities simultaneously Join us as an Office Administrative Assistant where your organizational talents and proactive spirit will make a meaningful impact every day! We value energetic individuals eager to grow their career in a supportive environment that emphasizes excellence in service and operational efficiency.