Administrative Secretary III (Community Ed/Athletics) Dysart Unified School District District Community Education - Surprise, AZ - Surprise, Arizona This job is also posted in Dysart Unified School District Job Details

Job ID:

5902451

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately Job Description

REPORTS TO

Designated Director

FLSA STATUS

Non-Exempt

SUPERVISES

No

JOB FAMILY

Administrative Support FTE 1.0 WORK

CALENDAR

248 GRADE T APPROVED REVISED 11/16/2020

SUMMARY:

Under general direction, coordinate, monitor and support various areas of responsibility in the department to include but not limited to budgeting, scheduling, communication and organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Oversee day-to-day operations of the department including answering and screening phone calls, directing inquiries to appropriate party, receiving visitors, students and staff; responding to inquiries about the school or a specific school program, identifying sensitive issues and bringing them to the immediate attention of the designated supervisor. Assist with budget process and ensures compliance for all expenditures. Manage administrative functions, including preparing correspondence, memos, newsletters, reports, developing recordkeeping systems, bulletins, Board reports, forms and prepares special reports and helps staff as required. Serve as liaison between staff and community, including screening complaints, communicating District and school policies and procedures, and providing follow-up as required. Coordinate and ensure the department records required documents. Oversee collection and verification of staff attendance and timesheets and obtain approval for any overtime requests. Perform on-line requisitioning for all areas. Follow-up on orders placed, resolve problems and verify receipt of items. Monitor and inventory supplies. Under the direction of the Directors, assist in developing operating procedures and guidelines for effective and efficient operations of the office. Assist with scheduling and implementation of special projects and events. Establish and maintain good rapport with students, employees, community members and vendors. Maintain a high level of ethical behavior and confidentiality. Other job-related duties as assigned.

Education/Certification:

High School Diploma or GED. Associate's degree in Business, Management, or related field preferred.

Experience:

Three (3) years of advanced administrative support experience involving frequent contact with the public. Experience in finance, purchase orders, invoicing and accounts payable.

COMPUTER SKILLS

Competency in computer literacy and Excel.

LICENSING/CERTIFICATIONS

Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ

IVP FPCC

)

KNOWLEDGE OF

Standard practices, methods and materials of assigned work. Techniques and methods for organizing, prioritizing and monitoring work. Business math concepts. Filing and record-keeping principles. Applicable federal, state and local laws, codes, regulations. Occupational hazards and applicable safety principles and practices. Uses and properties of supplies and equipment. Customer service principles. Modern office technology.

SKILL IN

Composing and maintaining basic original documents including reports, and correspondence. Performing basic original research, compiling and assembling data. Maintaining and updating data and documentation. Organizing tasks, meeting deadlines and prioritizing work. Following directions and meeting standards. Providing attention to detail in assignments. Computer Digital literacy and Excel. Organizing and maintaining records and files. Proofreading and error correction. Business math computations. Exercising confidentiality. Comprehending reference books and manuals. Interpreting and applying applicable laws, codes, regulations and standards. Providing customer service. Utilizing a computer and relevant software applications. Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

ADA AND OTHER REQUIREMENTS

Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

Light Work:

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move object.

Working Conditions:

Work is routinely performed in an indoor, office environment. This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position. The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Position Type:

Full-Time Benefited

Salary:

$21.65 Per Hour Welcome to District Community Education - Surprise, AZ Dysart schools are among the top-rated in the state of Arizona. The district is home to the #8 ranked K-8 school in Arizona (Freedom Traditional Academy), three top 100 K-8 schools, and two top 50 high schools in the state. Overall, Dysart has 12 "A" rated and 10 "B" rated schools, 11 of which out-rank our local counterparts. Additionally, Freedom Traditional Academy has the highest test scores of any school in the cities of Surprise and El Mirage. Dysart Schools have been recognized both nationally and internationally with AdvancED Accreditation, and are dedicated to serving the needs of all children with high quality academic coursework, before-and after-school programs, and services for the entire community. Boasting a graduation rate that exceeds both the state and national average, the Dysart Unified School District prepares all students to be ready for college and career through excellence and success. Strong academics, arts, and athletic programs are an integral part of each school, and ensuring students are equipped with the skills necessary to meet the challenges and opportunities in a 21st Century society are at the heart of our mission and vision. Dysart Schools offers one of the largest selections of academic pathways in the state, allowing students a personalized learning experience while meeting Arizona Academic Standards. Opportunities include full-day kindergarten, Career and Technical Education, Advanced Placement, International Baccalaureate, signature programs, and gifted and special education programs. Dysart provides students the opportunity to explore their artistic side through an expansive fine arts program, where students participate in a progressive, performance-based curriculum that encourages them to reach their academic, creative, and expressive potential. Dysart students earned the second highest number of Arizona State Seals for Arts Proficiency across the state last year. Earning nine state championships in 2021-2022, Dysart Schools are highly competitive in athletics, and offer great opportunities for all students. Dysart offers competitive athletic classes to help students hone their athletic skills and abilities during the school day, and we aim to provide positive experiences and guide our student athletes toward realizing their full potential. Dysart Unified School District serves over 23,000 pre-kindergarten through 12th grade students in the Northwest Phoenix Metropolitan area. The district encompasses 140 square miles, serving parts of El Mirage, Glendale, Surprise, Youngtown, and Maricopa County. The district is home to four K-4 elementary schools, four middle schools serving grades 5-8, 12 K-8 elementary schools, four comprehensive high schools, a preschool, and one alternative program. Job Requirements