Job Overview:

Responsible for comprehensive daily administrative and executive support for the CEO, covering end to end office administration and coordination, attendance management, meeting logistics, office supplies, facility access and parking, document processing, and cross party communication support. In addition to core office based duties, this position will provide on demand support for CEO related household administration matters and occasional errands.

Responsibilities and Duties:

Executive & Office Administration:

Deliver comprehensive administrative support to the CEO; manage day to day office operations, office supplies, workplace facilities, and general administrative requirements.

Meetings & Conference Rooms :

Coordinate meetings, conference room arrangements, and related setup.

Office Supplies :

Manage office necessities, including Wi-Fi/mobile hotspot, water and drinks, plates and cups, lunch, and other supplies.

Attendance Management:

Own full cycle office attendance administration, including daily attendance verification, record keeping, attendance report preparation, and consistent enforcement of company attendance policies.

Access & Parking :

Arrange employee access cards, parking permits, and related office access.

Document & Mail Support :

Handle document scanning, filing, check mailing, and other routine administrative tasks.

Communication & Coordination :

Coordinate with employees, management, vendors, and other parties to ensure smooth communication and follow-up.

CEO Household Related Support:

Provide on demand household administrative support for the CEO

Errands & Ad Hoc Support :

Handle occasional errands and other administrative tasks assigned by management.

Qualifications:

• Bachelor's degree preferred.
• 2+ years of experience in office administration, executive assistant / secretary role supporting C‑suite executives, or comparable position preferred.
• Exceptional organizational and interpersonal communication skills.
• Bilingual proficiency in English and Mandarin preferred.

Skills:

• Keen attention to detail and proven ability to reliably follow through on multiple open items.
• Excellent task prioritization and multi‑task management capabilities.
• Proficient with Microsoft Office Suite and/or Google Workspace.
• Ability to work autonomously and exercise strict discretion handling highly confidential business and household‑related information.

Job Type:

Full-time Pay:

From $5,000.00 per month

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Language:

Chinese (Required)

Work Location:

In person