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CN
Cal N Trucking
Office Assistant
Entry-Level JobVerifiedNo experience needed
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Overview We are seeking a dynamic and highly organized Office Assistant to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional administrative support and maintaining an efficient work environment. The ideal candidate will be energetic, detail-oriented, and possess a strong foundation in office management, customer service, and technical proficiency. This paid position offers an exciting opportunity to develop your skills while contributing to a vibrant workplace. Duties Perform data entry tasks accurately using productivity software, spreadsheets, and word processing tools such as Microsoft Office and QuickBooks Maintain organized filing systems and handle document management with precision Assist with client communication and customer support, addressing inquiries via phone or email promptly and effectively Utilize QuickBooks for basic bookkeeping tasks including invoicing and expense tracking Coordinate office supplies procurement and inventory to ensure all departments are well-equipped for daily operations Skills Strong computer literacy with proficiency in Microsoft Office Suite, spreadsheets, and data entry software Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Effective phone communication skills with proper phone etiquette and experience managing multi-line phone systems Bilingual abilities are highly desirable to support diverse client interactions Previous office experience or administrative background is preferred, including clerical tasks like filing and document processing Demonstrated customer service skills with a friendly, professional demeanor Technical proficiency in office management tools such as calendar software, productivity applications, and basic accounting programs like QuickBooks Exceptional time management skills to prioritize tasks effectively and meet deadlines Join us as an Office Assistant to be a key contributor in creating a welcoming atmosphere while supporting our team's operational needs. Your organizational talent combined with your proactive attitude will make a meaningful impact every day!