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RH
Robert Half
Sr. Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Description We are looking for an experienced administrative specialist to support a fast-paced educational program in California. This Long-term Contract position will partner closely with program leadership to keep daily operations organized, coordinate events and meetings, maintain accurate records, and assist with financial and project-related tasks. The ideal candidate is resourceful, highly organized, and confident managing multiple priorities while working independently in a collaborative environment.
Responsibilities:
- Coordinate grant-related administrative activities, including organizing application materials, tracking submissions, and supporting project timelines.
- Maintain databases, files, and program records with a high level of accuracy, ensuring information is current and easy to retrieve.
- Support outreach and event execution by assisting with digital communications, promotional materials, and updates to online content.
- Prepare meeting agendas, assemble supporting documents, record minutes, and follow up on action items for board and leadership meetings.
- Process stipends, vendor payments, and check requests in alignment with approval procedures and budget guidelines.
- Monitor program documentation and assist with budget tracking and reporting for sponsored initiatives.
- Draft, proofread, and format correspondence, reports, and other written materials with strong attention to grammar and presentation.
- Arrange calendars, travel, workshops, conferences, and other logistics for leadership and program activities.
- Manage large-scale administrative projects from planning through completion, keeping deadlines, materials, and stakeholders aligned. Requirements
- Bachelor's degree, or an associate degree with 2 years of relevant experience, or a high school diploma with 5 years of related administrative experience.
- Strong ability to manage competing priorities, stay organized under pressure, and resolve complex administrative issues with minimal supervision.
- Demonstrated skill in planning, coordinating, and completing detailed logistical projects with consistent follow-through.
- Clear and detail-oriented verbal and written communication skills, including experience preparing business correspondence and reports.
- Proficiency with word processing, databases, web-based tools, and office software, with the ability to learn new systems quickly.
- Experience with calendar coordination, travel arrangements, meeting support, recordkeeping, and general office administration.
- Ability to work effectively with leadership, colleagues, and diverse internal and external partners.
- Willingness to travel and work additional hours when needed.