Administrative Assistant

Carlsbad, CA Temporary $20.00 - $24.00/hr Onsite Job Description

Position Overview Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's team in Carlsbad, California. This role is pivotal in providing comprehensive administrative support and ensuring smooth operations within the office environment. The ideal candidate will bring a blend of organizational skills, attention to detail, and a proactive attitude to the position. Responsibilities

Provide administrative support to ensure efficient operation of the office.

Answer and direct phone calls, and manage email correspondence.

Organize and schedule meetings and appointments.

Maintain contact lists and produce and distribute correspondence memos, letters, and forms.

Assist in the preparation of regularly scheduled reports and develop and maintain a filing system.

Order office supplies and research new deals and suppliers.

Submit and reconcile expense reports and provide general support to visitors.

Act as the point of contact for internal and external clients.

Handle requests and queries from senior managers.

Qualifications

Proven experience as an administrative assistant or office admin assistant.

Knowledge of office management systems and procedures.

Working knowledge of office equipment, like printers and fax machines.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Strong organizational skills with the ability to multi-task.

Work Hours 8:00 AM to 5:00 PM, Monday through Friday. Pay $20 to $24 per hour, based on experience and qualifications. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

Job Reference:

JN -092026-431377