An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Administrative Assistant Carmel Youth Center - 3.0 Carmel-by-the-Sea, CA Job Details Full-time $23 - $26 an hour 1 hour ago Benefits Tuition reimbursement Professional development assistance Qualifications Website maintenance CPR Certification Website management Correspondence management Google Docs Office activity coordination Email customer support Event planning project management Youth mentoring Phone communication Team leadership Safety regulations Facilities management Client rapport building In-person customer service Executive administrative support Phone call screening Conducting guided tours High school diploma or GED First Aid Certification Child safety supervision Special events experience Customer engagement Fundraising event program management Donation tracking Telephone systems Clerical experience Documentation Handling Cash handling Leadership Full Job Description
ADMINISTRATIVE ASSITANT
This is a full-time position providing support & organization for the Carmel Youth Center. Working in partnership with the Executive Director helping to ensure a smooth-running and organized office, as well as some opportunities to be involved on the floor with our Youth. Hours estimated are 40 hours a week.
SALARY:
$23-$26 an hour depending on previous experience, including but not limited to leadership experience and education.
QUALIFICATIONS
Must be at least 18 years old. High school diploma or equivalent. Experience working in administrative roles and/or with children (minimum of 1 year). Reliable transportation to and from the Carmel Youth Center. Availability to work flexible hours, including during school breaks. Ability to pass a fingerprint background check prior to hire. First Aid and CPR certification (or willingness to obtain; training provided). Customer service experience and a positive, team-oriented attitude. Proficiency with printers, copiers, Microsoft Office, Google Suite, Google Docs, and Canva. Professional telephone skills and handling of cash and financial information. Strong work ethic, dependability, and ability to multitask. Leadership and mentorship skills through direct interaction with children. Event coordination, facility management, and marketing experience. Communication and teamwork skills in a professional setting. Great verbal and written communication skills. Professional discretion. Be able to work in high sound volume, high energy work place.
RESPONISBILITIES
Maintain a professional appearance and being present at Carmel Youth Center during assigned work hours. Proactively perform organization of program materials, updating information, and printing necessary documents. Assist with facility rentals by providing proper documentation, informing renters of fees, and supervising events sa needed. Conduct facility tours for guests. Maintain security and telecommunications systems and manage internal registration programs. Occasionally supervise and mentor children during activities, ensuring their safety and engagement. Use the Funraise platform to keep track of donations and supply tax receipts and correspondence to donors (training will be provided). Use Amilia platform to register clients for program activities, update activity listings, and confirm facility rentals (training will be provided). Ensure adherence of safety guidelines, reporting unsafe conditions or incidents to supervisors. Attend training sessions and staff meetings ot stay informed about program updates and policies. Maintain good rapport with ongoing facility users and conduct in a courteous, professional manner. Provide ongoing clerical and administrative support by answering and filtering phone calls from the main phone line, and maintaining the info email account. Collaborate with the marketing team to align content strategies with overarching brand objectives. Assist in website management to ensure up-to-date and appealing content. Be available for occasional evening or weekend projects when campaigns, events, or time-sensitive opportunities arise. Supporting the Executive Director & Board during fundraisers and special events as directed by the Executive Director.
Job Type:
Full-time Pay:
$23.00 - $26.00 per hour
Benefits:
Professional development assistance Tuition reimbursement
