Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functioning and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, and excels in multitasking within a fast-paced setting. Responsibilities Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Handle data entry tasks accurately using spreadsheets and productivity software, maintaining organized records and files. Coordinate calendar management for team members, scheduling appointments, meetings, and events efficiently. Assist with office management tasks such as ordering supplies, maintaining inventory, and ensuring the office environment is organized and welcoming. Provide customer support by responding promptly to inquiries via phone or email, delivering excellent client communication and service. Support clerical functions including word processing, filing, document preparation, and maintaining confidentiality of sensitive information. Utilize computer skills including Microsoft Office applications (Word, Excel) and QuickBooks for financial record keeping and invoicing. Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software. Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Experience with multi-line phone systems and professional phone communication techniques. Demonstrated office management experience with knowledge of clerical procedures such as filing, data entry, and calendar coordination. Technical proficiency in computer literacy including data entry accuracy and familiarity with spreadsheets. Exceptional customer service skills combined with friendly phone etiquette to create positive interactions. Personal assistant experience or previous administrative experience is highly valued for this role. Join us in creating a vibrant workplace where your organizational talents can shine! This role offers a fulfilling environment where your proactive attitude will directly impact our success while providing opportunities for growth in office management and administrative expertise.

Pay:

$22.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person