Admissions Coordinator

Position Summary The Admissions Operations Coordinator is a highly organized, proactive professional responsible for coordinating schedules, resources, and communication across multiple departments. This role serves as the central hub between the student, Education, Sales, Front Desk, and Operations, ensuring all programs, staffing, and materials are aligned and executed seamlessly. This individual thrives in a fast-paced environment, anticipates needs before they arise, and ensures that both internal teams and clients experience a smooth, well-coordinated operation. This full-time position reports to the Education Manager. About Urban Workshop Our mission is to create short-duration focused education experiences and professional certification combined with access to shared tools in a supportive environment as the preferred method for visionary individuals to get what they need to go out and change the world. We provide learning opportunities from youth STEM programs, hobby classes, and professional certifications to assist members in achieving success in their personal and business goals. Our values are the backbone of our business and guide our hiring process: unimpeachable character, sincere candor, competitive greatness, continuous learning, inspirational, and visionary. The company operates locally and is scaling to be a large regional business in the next 5 years. Success Looks Like

• Student enrollment, onboarding, and account setup are completed accurately and efficiently
• Students/ families receive clear communication regarding schedules, policies, attendance, and program expectations
• Class transfers, makeup requests, rescheduling, and enrollment changes are handled promptly
• Attendance records, student trackers, and scheduling information are accurate, current, and properly maintained
• Front Desk, Education, and Sales teams are consistently updated regarding student schedule changes and necessary information
• Students/ families experience a smooth, organized, and welcoming onboarding process
• Administrative and clerical tasks related to enrollment, attendance, scheduling, and student records are completed accurately and on time
• Scheduling conflicts and enrollment issues are resolved proactively with strong customer service and attention to detail
• Regular tours are conducted for prospective students, families, and members with the ability to clearly explain programs, pathways, memberships, and class offerings across departments
• Program calendars, student trackers, and attendance reporting remain organized and up to date Competencies Exceptional organization and time management skills Strong communication skills (email, text, in-person) Ability to manage multiple priorities and high-volume coordination Systems thinker who can see how departments interconnect Proactive problem solver with strong attention to detail Ability to anticipate needs and act without constant direction Bi-lingual (English / Spanish) preferred Education and Experience 4-year college degree Experience in scheduling, operations, administration, or coordination roles Compensation and Perks Vacation and sick time policy that increases based on tenure with the company Health, dental, vision insurance for full-time employees and their dependents 401k with up to 3% company match Two paid days off per year so you can volunteer at your favorite non-profit Pet Insurance through SPOT for your pets Team members receive extensive training in all aspects of the business Professional Development through reimbursements for courses/certifications outside of Urban Workshop and online learning platforms

Continued Education:

team members get complete access to our range of educational resources Monthly individual Personal, Professional, Financial (PPF) goal setting and support Access to Urban Workshop for personal projects and free classes Physical Requirements

• Ability to stand and walk continuously for a minimum of 4 hours at a time on concrete shop floors
• Ability to sit and work at a computer for extended periods of time
• Ability to focus on detailed tasks and manage multiple digital systems simultaneously
• Ability to communicate via phone, email, and messaging platforms throughout the day
• Ability to move around the facility to coordinate with team members and support operations
• Ability to lift up to 15 pounds occasionally (office materials, supplies) Commitment to Diversity As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Urban Workshop recognizes that a diverse staff reflective of our community is an integral part of a successful and ethical business.

Pay:

$21.00

• $24.

00 per hour

Work Location:

In person