Sr. Administrative Assistant

We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join our team in Covina, California. This Contract to permanent position requires an individual who can support executive operations in a fast-paced environment, ensuring seamless coordination and communication. The ideal candidate will thrive in managing multiple priorities while maintaining accuracy and confidentiality.

Responsibilities:

• Provide comprehensive administrative support to management and executive teams, including scheduling and calendar management.
• Prepare agendas, meeting minutes, and track action items to ensure timely follow-up on tasks.
• Coordinate timely filings and mailings by collaborating with account executives and department managers.
• Assist in updating and distributing key documents, such as enrollment materials, forms, and benefit summaries.
• Attend operational meetings to document notes and support follow-up activities.
• Create presentations, including PowerPoint decks and proposals, tailored for executive meetings.
• Arrange travel accommodations, including flights and hotels, while keeping account executives informed.
• Ensure accuracy and confidentiality in all administrative tasks and maintain flexibility to meet deadlines.
• Monitor and organize daily, weekly, and monthly tasks to meet operational goals efficiently.
• Support communication efforts by drafting correspondence and notifications with impeccable grammar and spelling.