Full Time Administrative Assistant

Full-Time Administrative Assistant We are seeking a professional, organized, and detail-oriented Administrative Assistant to join our team full-time. This position plays a key role in supporting daily office operations, customer interactions, scheduling, and executive support. The ideal candidate is dependable, personable, and able to multitask in a fast-paced office environment. Responsibilities Greet customers, visitors, and clients in a professional and friendly manner Answer and direct incoming phone calls and messages using a multi-line phone system Support daily administrative and office operations Work directly with the executive team on administrative tasks and coordination including scheduling appointments, meetings and calendars Book and coordinate travel arrangements, accommodations, and itineraries Communicate directly with field personnel regarding travel schedule changes Adjust and reschedule travel accommodation as needed due to project delays, scheduling changes and job extensions Process invoices and assist with accounting-related tasks using QuickBooks Submit invoices and maintain accurate records and documentation Assist with accounts payable, data entry, filing, and office organization Maintain organized records, files, and office documentation Communicate with customers, vendors, and internal departments Maintain confidentiality and professionalism in all business matters Qualifications Previous administrative assistant, receptionist, or office support experience preferred Experience with QuickBooks accounting software preferred Experience coordinating travel arrangements and scheduling Ability to manage multiple priorities and changing schedules Strong communication and customer service skills Excellent organizational and multitasking abilities Professional phone and email etiquette Proficiency with Microsoft Office and general computer systems Strong attention to detail and accuracy Benefits Health insurance following 60-day probationary period Dental insurance following 60-day probationary period Vision insurance following 60-day probationary period Select paid holidays (5) Paid sick days available following 90-day probationary period Vacation allowance increases based on years of service 1 week of vacation after completion of first year of employment 2 weeks of vacation per year 2-4 of employment 3 weeks of vacation per year 5+ of employment Pay • Hourly wage based on experience and qualifications o $22-25/ hour depending on experience and qualifications

Pay:

$22.00 - $25.00 per hour

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person