An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Substitute Intermediate Clerical Assistant Downey Unified School District - 4.2 Downey, CA Job Details Part-time $23.15 an hour 2 hours ago Benefits Paid holidays Health insurance Dental insurance Vision insurance Retirement plan Paid sick time Qualifications High school diploma or GED Clerical experience Full Job Description
SELECTION PROCEDURES APPLICATIONS ARE BEING ACCEPTED FOR SUBSTITUTE POSITIONS ONLY. JOB POSTING WILL CLOSE WITHOUT WARNING WHEN A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS HAVE BEEN RECEIVED. SUBSTITUTE POSITIONS ARE PART-TIME, WORK ON AN ON-CALL, AS-NEEDED BASIS.
Only online applications will be accepted: https://www.governmentjobs.com/careers/downey . Qualified applicants will be notified by email.
EQUAL OPPORTUNITY, TITLE IX, AFFIRMATIVE ACTION EMPLOYER
The Downey Unified School District does not engage in any employment practice that discriminates against an employee or applicant for employment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information (including family and medical history), marital status, political affiliation, military and veteran status, or retaliation; or on any other basis as protected by state, federal or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. If you need a reasonable accommodation to participate in the hiring process, Downey Unified School District will provide you with one upon notice.
BASIC FUNCTION
Under the direction of an assigned supervisor, perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school or District function.
FUNCTION & DUTIES
Perform a variety of responsible clerical duties related to an assigned office or function. E Type letters, memoranda, bulletins, reports, schedules, lists, forms or other materials from straight copy or rough draft; review typed materials for accuracy, completeness and conformance to established procedures. E Perform receptionist duties and answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office; make phone calls to request, provide or verify information as directed. E Train and provide work direction to student workers as assigned. E Maintain a variety of logs, records and files related to assigned office. E Assure the timely duplication and distribution of a variety of records, reports and other materials as directed. E Perform clerical support duties in an assigned school office; administer first aid to ill and injured students in accordance with established procedures. E Perform clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources. E Schedule appointments and meetings; maintain various schedules and calendars. E Sort and distribute incoming U.S. and intra-District mail. E Operate a variety of office equipment such as typewriter, calculator and copy machine and including a computer terminal and dictation equipment as required. E Must demonstrate attendance sufficient to complete the duties of the position as required. E Distribute various forms and provide information and assistance to students, parents, the public and staff regarding their completion in an accurate and timely manner. Maintain supply and material inventory of assigned area as required; order, receive and distribute materials, equipment and supplies as directed. Perform related duties as assigned.
Note:
At the end of some of the duty statements there is an "E" which identifies essential duties required of the classification.
KNOWLEDGE, SKILLS & ABILITIES KNOWLEDGE OF
Modern office practices, procedures and equipment. Record keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Telephone techniques and etiquette. Interpersonal skills using tact, patience and courtesy.
ABILITY TO
Perform a variety of clerical duties involving typing, duplicating, filing and maintaining records or reports in support of a school or District function. Learn and apply laws, rules, regulations involved in assigned clerical activities. Understand and follow oral and written directions. Type at 40 words net per minute from clear copy. Operate a variety of office equipment including computer terminal and dictation equipment as required. Meet schedules and time lines. Maintain records and prepare reports. Communicate effectively both orally and in writing. Train and provide work direction to others. Work cooperatively with others. Complete work with many interruptions. Demonstrate mental acuity sufficient to perform the essential functions of the position. Demonstrate empathy, friendliness, patience and responsibility. Be motivated to produce high quality work product. Maintain a work pace appropriate to the position.
EDUCATION AND EXPERIENCE, LICENSES AND OTHER REQUIREMENTS
Any combination equivalent to: graduation from high school including or supplemented by business courses and one year clerical experience.
LICENSE AND OTHER REQUIREMENTS
Some positions in this class may be required to obtain a First Aid Certificate within the probationary period, as well as meeting requirements to keep certificate current. Some positions may require a valid California driver's license.
WORKING CONDITIONS
ENVIRONMENT:
Office environment
PHYSICAL ABILITIES
Dexterity of hands and fingers to operate a computer terminal, typewriter and other office equipment; hearing and speaking to exchange information, in person or on the telephone; and seeing to read and type reports from detailed copy and maintain files and records.
Part-time Employees earn up to:
1 paid vacation day per 1 full month of employment 1 paid sick leave day per 1 full month of employment with unlimited accumulation and paid holidays The District offers two excellent medical plans, Blue Shield and Kaiser Permanente ; two dental plans, Delta Dental and MetLife SafeGuard ; and vision care through Vision Service Plan (VSP). All plans are available to the employee and their dependents. This coverage is available to employees working a minimum of 20 hours per week.
