Robert Half is hiring an Administrative Assistant to join a busy professional services organization in Fallbrook. This role is ideal for someone who is polished, organized, and naturally good at keeping a busy office running smoothly. You'll support multiple members of the team, coordinate schedules and meetings, maintain documents, communicate with clients and vendors, and take ownership of the small details that keep the office moving.

What You'll Do:

Provide day-to-day administrative support to managers and department leadersManage calendars and coordinate internal and external meetingsSchedule conference rooms, appointments, and team meetingsAnswer and route phone calls and emailsPrepare correspondence, documents, reports, and presentationsMaintain electronic and physical filesCoordinate incoming and outgoing mail, packages, and deliveriesOrder office supplies and monitor inventoryAssist with expense reports and invoice documentationCoordinate travel arrangements and itineraries as neededHelp prepare meetings, presentations, and internal eventsUpdate spreadsheets, contact lists, and internal databasesAssist with onboarding new employees and preparing office materialsCommunicate with vendors, clients, and building managementHelp coordinate office maintenance and service requestsHandle confidential information with discretionTake on special projects and additional administrative responsibilities as needed