Administrative Assistant

Description We are seeking a detail-oriented Administrative Assistant to support back-office operations within the billing department in Fresno, California. This contract-to-permanent opportunity is ideal for someone who enjoys working behind the scenes, ensuring accuracy in financial records, and supporting a fast-paced administrative environment. This role plays a key part in keeping billing processes organized, compliant, and running efficiently.

Responsibilities:

+ Support the billing team with data entry, invoice processing, and updating account records with a high level of accuracy + Review billing documents for completeness and resolve discrepancies in collaboration with internal teams + Maintain organized financial and customer records in internal systems + Assist with tracking payments, preparing reports, and monitoring outstanding balances + Handle internal and external inquiries related to billing, providing timely and professional communication + Prepare and organize documentation for audits, reporting, and month-end processes + Perform general administrative tasks such as filing, document management, and process coordination + Help maintain workflow efficiency by keeping billing tasks, deadlines, and priorities on track Requirements

• At least 2 years of experience in an administrative assistant, receptionist, or general office support role.
• Strong ability to handle inbound calls in a courteous and attentive manner.
• Experience with data entry and maintaining accurate administrative records.
• Comfortable performing front-desk and general office support responsibilities in a fast-paced setting.
• Solid organizational skills with the ability to manage multiple routine tasks efficiently.
• Clear written and verbal communication skills and a dependable, service-oriented approach.

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