Administrative Assistant

We are looking for an experienced Administrative Assistant to join our nonprofit team in Gardena, California. This Contract to permanent position is ideal for someone who thrives in a fast-paced environment and enjoys managing multiple tasks efficiently. As part of a non-profit organization, you will play a key role in ensuring smooth day-to-day operations and providing excellent support to staff and clients.

Responsibilities:

• Handle incoming calls professionally and direct them to the appropriate departments or individuals.
• Perform accurate data entry tasks to maintain organized and up-to-date records.
• Manage administrative office functions, including scheduling, filing, and correspondence.
• Serve as the first point of contact by welcoming visitors and assisting with receptionist duties.
• Coordinate and support team members with various administrative tasks to ensure operational efficiency.
• Maintain office supplies inventory and place orders as needed.
• Prepare reports and presentations to support organizational goals.
• Assist with the organization and execution of meetings, including preparing materials and recording minutes.
• Respond to inquiries and provide information to clients and stakeholders in a courteous manner.
• Collaborate with staff to improve administrative processes and workflows.