Administrative Assistant

We are looking for a personable and detail-oriented Receptionist to join our team in Goleta, California. In this Contract to permanent role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth office operations. This position requires a proactive individual who thrives in a dynamic environment and enjoys collaborating with others.

Responsibilities:

• Greet visitors and direct them to the appropriate personnel or departments, ensuring a welcoming and detail-oriented environment.
• Manage incoming calls, emails, and correspondence, and route them effectively.
• Maintain and organize office supplies, ensuring all equipment such as printers, copiers, and postage machines are operational.
• Assist with scheduling meetings, preparing agendas, and coordinating logistics for office events.
• Perform data entry and prepare documents or presentations using Microsoft Office applications.
• Coordinate with facilities management to address office maintenance or repair needs.
• Provide general administrative support to various departments, including filing, scanning, and record-keeping.
• Ensure a clean and organized reception area and common office spaces.
• Collaborate with team members to improve office processes and enhance efficiency.