Administrative Assistant

Description We are seeking a temp to hire Administrative Assistant to support daily office operations for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and fluency in both Spanish and English. The ideal candidate is organized, tech-savvy, and comfortable using AI tools.

Administrative Assistant Responsibilities:

• Perform accurate data entry, record updates, and database maintenance
• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents
• Manage emails and correspondence in both English and Spanish
• Coordinate calendars, meetings, and appointments
• Organize and maintain physical and electronic filing systems, records, and documents
• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials
• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information
• Support clients, visitors, and internal staff with professional customer service and timely follow-up
• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency
• Assist with special projects and provide additional administrative support as needed

Preferred Qualifications:

• Experience in administrative support, office coordination, or a related role
• Strong data entry accuracy and attention to detail
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook
• Bilingual fluency in English and Spanish
• Familiarity with AI tools and technology used for office productivity
• Strong organizational, communication, and multitasking skills If you are interested in this Administrative Assistant role, please apply today! Requirements
• At least 1 year of experience in an administrative, office support, or coordination role.
• Strong data entry skills with consistent attention to detail and accuracy.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Bilingual communication skills in English and Spanish.
• Comfort using office technology and AI productivity tools in a workplace environment.
• Ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced setting.
• Strong written and verbal communication skills with a customer-service mindset.

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