A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Department/Program Secretary - Bulletin #2627-98 at Hesperia Unified School District Print Application Deadline 8/26/2026 5:00 PM Pacific Date Posted 8/18/2026 Contact Jacki Pryor 760-244-4411 7219 Number of Openings 1 Salary Pay Range Range 13 $26.56/hr Step A - Range 13 $34.79/hr Step E Per Hour Add'l Salary Info New hires outside of our district will be placed at a Step A. Length of Work Year 8 hrs per day, 12 months, 246 days 7:30am - 4:30pm Employment Type Full Time Current Vacancy District Office/Special Services Job Description /
Essential Elements:
Print Essential Job Functions:
Attends meetings as may be assigned for the purpose of receiving and conveying information. Composes documents (e.g. correspondence, agendas, minutes, newsletters, event programs, handbooks, bulleting, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc. Coordinates various activities (e.g. meetings, site in-service day activities, workshops, etc.) for the purpose of delivering services in conformance to established guidelines. Maintains inventory of administrative office supplies for the purpose of ensuring availability of materials when needed. Maintains various records (confidential and non-confidential) for the purpose of ensuring documentation for future reference in accordance with administrative and legal requirements. Monitors assigned activities and/or program components (e.g. education code, district requirements, employee contracts, component budgets, critical timelines, etc.) For the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements. Orients new personnel (e.g. staff, substitutes, student workers, etc.) and the public for the purpose of ensuring their understanding of established policies and procedures. Prepares written materials (e.g. board agenda items, reports, etc.) for the purpose of conveying and/or documenting information regarding district activities and/or procedures. Processes documents and materials (e.g. schedules, billing claims, purchase orders, payroll records, work orders agendas, mail, etc.) for the purpose of disseminating information to appropriate parties. Researches various information (e.g. current practices, policies, education codes, grants, etc.) for the purpose of providing information, facilitating communication among departments and/or providing direction as may be required. Schedules various activities (e.g. meetings, travel arrangements, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and efficient utilization of personnel, equipment and facilities. Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions. Other job
Functions:
Assists other office personnel as may be required for the purpose of supporting them in the completion of their work activities. Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel. Job Requirements -
Qualifications:
Knowledge, Skills, and Abilities:
Knowledge to perform basic math including fractions, percents, and ratios; to read technical information, create and/or compose documents and/or participate in panel discussions; and to solve practical problems and deal with a variety of concrete variables. Skills to perform single specialized technical tasks. Specific skills to administer personnel policies and practices; apply pertinent codes, policies, regulations and/or laws; communicate with persons of varied cultural and educational backgrounds; operate standard office equipment; perform standard bookkeeping/accounting procedures; perform standard clerical procedures; plan and manage projects; prepare and maintain accurate records; prepare budgets and financial plans; and utilize pertinent software applications. Keyboard/computer literate. Abilities to deal with a level of complexity of tasks that require significant flexibility with people; processing of data; coordinating of other person's schedules and/or activities; discretion, independent action and/or judgment with regards to working with people; and interacting with persons and/or agendas that frequently change. Specific abilities to be attentive to detail; meet deadlines and schedules; and work under time constraints. Type 55 wpm. Responsibility in relationship to people includes leading, guiding and/or coordinating. Moderate opportunity exists for significant impact (positive or negative) on the organization's mission.
Working Environment:
The job functions are generally performed in an indoor environment requiring the following significant physical abilities: reaching, handling, fingering and/or feeling; sensory speaking, hearing and visual.
Educational Requirements:
High school diploma or equivalent, including or supplemented by courses related to this position.
Experience Requirements:
Three years job related experience is a prerequisite.
High School Diploma or equivalent Proof of HS Graduation (or Copy of Transcript ) Requirements / Qualifications High School Diploma or equivalent Proof of HS Graduation (or Copy of Transcript ) Comments and Other Information Experience requirements: Three (3) years job related experience is a prerequisite. Hesperia Unified School District does not discriminate in its hiring on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, parental status, pregnancy, physical or mental disability, medical condition, genetic information, military and veteran status, gender, gender identity, gender expression, sex, or sexual orientation. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to: Danny Polmounter, Assistant Superintendent, Personnel, Hesperia Unified School District 15576 Main Street, Hesperia, CA 92345 (760) 244-4411x7331 Comments and Other Information Experience requirements: Three (3) years job related experience is a prerequisite. Hesperia Unified School District does not discriminate in its hiring on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, parental status, pregnancy, physical or mental disability, medical condition, genetic information, military and veteran status, gender, gender identity, gender expression, sex, or sexual orientation. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to: Danny Polmounter, Assistant Superintendent, Personnel, Hesperia Unified School District 15576 Main Street, Hesperia, CA 92345 (760) 244-4411x7331 Links Related To This Job View Other Job Desc. / Ess. Elem. CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits
