Overview Join our dynamic team as an Administrative Assistant and become the vital backbone of our office operations! This energetic role offers the opportunity to streamline daily administrative functions, support team members, and ensure a smooth workflow across departments. You will be the friendly face at the front desk, manage essential clerical tasks, and utilize your technical proficiency to keep everything running efficiently. If you thrive in a fast-paced environment, excel at multitasking, and possess a passion for delivering exceptional customer service, this position is perfect for you! Responsibilities Greet visitors and manage front desk activities with professionalism and warmth, ensuring excellent phone etiquette and client communication. Handle multi-line phone systems efficiently, directing calls promptly and accurately while providing top-tier customer support. Manage calendar schedules, appointments, and meetings using productivity software such as Microsoft Office and specialized calendar management tools. Perform data entry and maintain organized filing systems, both digitally with spreadsheets and physically with paper files. Support office management tasks including supply inventory, ordering materials, and maintaining office equipment. Assist with bookkeeping using QuickBooks or similar accounting software to process invoices, track expenses, and support financial recordkeeping. Coordinate with team members on administrative projects, ensuring timely completion while demonstrating strong organizational skills. Experience Proven clerical experience in an office environment with a focus on administrative support roles. Demonstrated proficiency in Microsoft Office suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency. Experience managing multi-line phone systems and providing exemplary customer service in person or over the phone. Familiarity with data entry tasks, filing systems, and calendar management tools to enhance productivity. Bilingual abilities are highly valued to facilitate communication with diverse clients and team members. Previous experience with office management tasks such as supply ordering or front desk operations is preferred. Strong organizational skills combined with excellent time management to prioritize tasks effectively. Embark on a rewarding journey where your organizational talents make a real difference! We're dedicated to fostering a supportive environment that values your skills and encourages professional growth.

Pay:

$18.00 - $20.00 per hour

Work Location:

In person