We are looking for a dependable Administrative Assistant to support daily office operations in Inglewood, California. This is a long-term contract opportunity for someone who enjoys keeping administrative tasks organized, accurate, and on schedule in a busy work environment. The ideal candidate will be proactive, take initiative, anticipate the needs of the team, and work independently. This role offers a mix of clerical, office support, and coordination duties, with occasional weekend availability needed based on business demands.

Responsibilities:

Enter invoice details, purchase order information, and other records into company systems with a strong focus on accuracy.

Use Microsoft Excel to complete routine calculations, update trackers, and format information for administrative reporting.

Manage incoming and outgoing mail by sorting, distributing, and preparing items for delivery.

Monitor office and supply inventory levels and help replenish materials to keep operations running smoothly.

Assist with workplace coordination tasks by maintaining an orderly office environment and addressing day-to-day supply needs.

Provide broad administrative support to team members, including handling clerical tasks and responding to office requests.

Help maintain organized records and documentation so information is easy to access when needed.

Anticipate the needs of managers and team members by proactively identifying priorities, resolving issues, and addressing tasks before being asked.

Take initiative during downtime by identifying areas where support is needed and ensuring deadlines and projects stay on track.

Exercise strong judgment and problem-solving skills when managing multiple responsibilities and changing priorities.

Communicate effectively and follow through on assignments with minimal supervision.