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Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Administrative Assistant
Lake Forest, CA Temporary $27.00 - $29.00/hr Onsite Job Description Manufacturing company located in Lake Forest is seeking an
ADMINISTRATOR
who has
PURCHASE ORDER AND INVOICE
experience.
DUTIES AND RESPONSIBILITIES
Answer company lines and direct them internal team members
Review the following to ensure all orders are processed correctly and efficiently:
Customer Purchase Orders
Open Order reports from customers
Customer portals
Process Accounts Receivable invoices and credit card transactions.
Responsible for the processing of customer orders from entry to invoicing, including verbal/electronic order confirmations to customers. Effective communication of specific and unique customer requirements to the floor
Assist in the creation and maintenance of customer files (routing guides, contact sheets, parts lists, etc.)
Oversee and maintain master schedule with order requirements and invoiced/shipped order information
Monitor and update daily work schedule in conjunction with Supervisor and Manager and attend meetings as needed
Full cycle processing of online business to customer orders (inventory check, packing, invoicing, order status communication)
Assist with the handling and processing order returns with management approval
Participate in long term department projects such as New Customer On-Boarding, New Part Checklists, Continuous Improvements Lessons Learned, and Program Changes
Daily, weekly, monthly, quarterly, and annual Sales Reports
Coordinate year end activities including Holiday initiatives, filing, reporting, etc.
Assist in department assigned annual cycle counts
Assist with general clerical tasks including filing, scanning, etc.
Other tasks as assigned by manager
IF YOU HAVE PURCHASE ORDER AND INVOICE EXPERIENCE, APPLY NOW!
! $27-29HR. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.
Job Reference:
JN -082026-429364
Benefits
- Dental Insurance