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Temporary Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Temporary Administrative Assistant at Wade Litigation Temporary Administrative Assistant at Wade Litigation in Los Gatos, California Posted in about 22 hours ago.
Type:
temporary We are seeking a reliable and organized Administrative Assistant for a temporary, onsite position expected to last approximately 3-6 months, with the possibility of conversion to full-time employment. This is a non-remote role that will support daily office operations, coordinate communication, maintain records, and assist team members with administrative tasks. The ideal candidate is professional, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Responsibilities Answer and direct phone calls, emails, and other correspondence in a professional manner. Greet visitors, clients, and vendors and provide general front-office support. Schedule appointments, coordinate meetings, and maintain calendars for staff or leadership. Prepare, edit, and organize documents, reports, letters, and memos. Maintain electronic and physical filing systems, ensuring records are accurate and accessible. Process incoming and outgoing mail, deliveries, invoices, purchase orders, and expense reports as needed. Order and track office supplies, coordinate equipment maintenance, and support general office organization. Assist with data entry, basic reporting, meeting notes, and follow-up reminders. Support event planning, travel arrangements, onboarding preparation, and other administrative projects. Handle confidential information with discretion and professionalism. Required Qualifications High school diploma or equivalent required; associate degree or administrative certification preferred. Previous administrative, clerical, receptionist, or office support experience preferred. Strong written and verbal communication skills. Excellent organization, time management, and attention to detail. Proficiency with Microsoft Office, Microsoft 365, email, calendars, and common office equipment. Ability to prioritize tasks, meet deadlines, and work independently or as part of a team. Professional demeanor and strong customer service skills.