A Personal Assistant provides administrative and time management assistance to an office executive. Organizes files and assists with correspondence and record keeping. Manages an executive's calendar and helps to organize materials for meetings and events. May run business errands or help to arrange travel. May work for several executives in an office.
Based near Malibu, CA (Camarillo, Oxnard, Ventura preferred; nearby areas also considered)
Schedule:
Full-Time, Monday-Friday About the Role We are seeking a highly organized and proactive Personal Assistant to support day-to-day personal, business and administrative activities. The ideal candidate excels at anticipating needs, managing tasks efficiently, and keeping operations running smoothly. No task should be too big or too small. This role requires someone comfortable with driving between locations, including Malibu, Venice, and Pomona. Reliability, flexibility, and strong time management are essential. Key Responsibilities Provide administrative and operational support across business and personal tasks. Assist with tasks such as expense tracking, basic bookkeeping, and document organization. Support real estate-related activities, including paperwork reviewing, property-related logistics, and communication with vendors. Anticipate needs, proactively identify issues, and implement solutions before they arise. Manage schedules, appointments, and communications. Run errands and coordinate travel between locations. Maintain organized records and systems for documents and transactions. Assist with occasional pet care tasks, including taking a friendly standard poodle to vet or grooming appointments. Qualifications Highly proactive with strong problem-solving skills Excellent organizational and time-management abilities Strong communication and professionalism Valid driver's license and reliable transportation Comfortable driving between Malibu, Venice, and Pomona Comfortable around dogs and willing to assist with occasional pet-related appointments Comfortable around children aged between 9 and 15 years-old Based in Camarillo, Oxnard, Ventura preferred; nearby areas welcome What We're Looking For Someone who anticipates needs rather than waiting for instructions Detail-oriented and dependable Able to manage multiple priorities and maintain confidentiality Positive attitude and strong work ethic
