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AppleOne
Project Administrator
Career Insights for Project / Program Administrative Assistant
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Based on California data
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What they do
A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
$65,455 / year median in California
-4% projected decline
Job Description
Project Administrator AppleOne - 3.8 Milpitas, CA Job Details Temp-to-hire $70,000 - $80,000 a year 3 days ago Benefits Profit sharing Health insurance Dental insurance 401(k) Vision insurance Paid sick time Qualifications Construction procurement Project reporting Construction project reporting Communication with suppliers Construction specifications Coordinating with subcontractors on construction projects Construction cost control Construction contract administration Engineering project drawing management Filing Mid-level Project communication management Quality control experience within construction industry Expense reports Construction budget management Construction quality inspections Compliance documentation Construction document control Procurement contract management Contracts Schedule creation Construction stakeholder communication Quality audits Project contract management Construction submittals Regulatory audits Budget tracking Construction change order management Quality control records management Progress tracking (project management tasks) Full Job Description Job Summary We are seeking a Project Administrator for a temp-to-hire opportunity with a respected general contractor in Milpitas, CA. This role supports construction project teams by coordinating documentation, communication, schedules, project tracking, contracts, procurement activity, and administrative workflows from project start through completion. This is an excellent opportunity to join a stable, established construction organization known for treating employees as valued partners. The work environment emphasizes teamwork, supportive leadership, professional development, modern systems, quality training, and long-term career potential. The company has a strong regional presence and supports a wide range of industrial facilities and infrastructure construction projects. The ideal Project Administrator is highly organized, detail-oriented, proactive, and comfortable working with project managers, subcontractors, vendors, clients, and internal teams in a fast-paced construction environment. Key Responsibilities Organize, maintain, and update project documentation, including contracts, change orders, drawings, specifications, RFIs, submittals, permits, and licenses. Coordinate communication between project managers, clients, subcontractors, vendors, regulatory agencies, and internal stakeholders. Assist with project scheduling, milestone tracking, meeting coordination, site visits, inspections, procurement timelines, and material delivery updates. Support contract administration, invoice tracking, change order documentation, project expense reporting, budget records, and cost tracking. Assist with quality control, compliance documentation, safety meeting support, audits, inspections, and reporting of project risks or issues. Coordinate procurement and subcontractor activity, including bid support, vendor communication, proposal tracking, and project status reporting.