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Project Administrative Assistant
Career Insights for Project / Program Administrative Assistant
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Scorecard
Based on California data
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What they do
A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
$65,455 / year median in California
-4% projected decline
Job Description
A well-established construction company in Oceanside is looking for a Project Administrative Assistant to support its Project Management and Operations teams. This position is ideal for someone who enjoys being involved in the details and wants to learn more about the business side of construction.
You'll work with Project Managers, subcontractors, vendors, and field employees to keep documentation, schedules, purchase orders, and project information organized. It's a hands-on position where being proactive and staying ahead of deadlines will make a huge difference.
ResponsibilitiesProvide administrative support to Project ManagersMaintain project files, contracts, change orders, and documentationEnter purchase orders and project information into internal systemsAssist with subcontractor paperwork and compliance documentsCoordinate meetings, site visits, and project schedulesTrack outstanding documents and follow up with vendorsAssist with invoice processing and job-cost documentationPrepare project reports and spreadsheetsAnswer phones and assist with customer and vendor inquiriesHelp organize project closeout documentationSupport Operations with additional administrative projects